Wholesale Assistant

About VEJA

Established in 2005, VEJA innovates in sneaker production by blending social initiatives, economic fairness, and environmentally friendly materials. Their products feature Brazilian and Peruvian organic cotton, Amazonian rubber soles, and materials made from recycled plastic bottles and polyester. VEJA maintains high standards with production in Brazilian factories.

Position Overview

We are seeking a Wholesale Assistant to bolster our expanding North American team. This position involves supporting the Sales Manager in wholesale administrative functions within a specific segment of our business. Our North America headquarters operates from New York City, offering a hybrid work model requiring in-office presence Monday through Thursday and remote work on Fridays.

Key Duties

• Provide daily support to the Sales Manager covering all wholesale administrative operations.
• Manage order processing seasonally through the ERP system and ensure timely communication of order confirmations to clients; retrieve and input purchase orders from customer systems as needed.
• Serve as the primary coordinator for seasonal product templates, UPC uploads, and product description templates.
• Monitor and report all updates relating to orders to the Sales Manager and customers; authorize all ERP system orders.
• Maintain comprehensive master files for the wholesale division including customer contacts, payment terms, and distribution details.
• Organize and distribute product knowledge materials seasonally and coordinate schedules for product training sessions, which may be virtual or in-person.
• Assist with preparations for seasonal markets including data compilation, appointment scheduling, and showroom or tradeshow arrangements.
• Represent VEJA at trade shows and support team interactions with potential customers.

Required Qualifications

• Strong alignment with VEJA's mission and a passion for fair-trade brands; comfortable discussing VEJA’s values internally and externally.
• Basic to intermediate proficiency with retail math and Microsoft Excel, including capabilities with V-lookups and pivot tables.
• Ability to independently manage tasks following instructions.
• Effective prioritization and multitasking skills with a positive outlook amidst shifting priorities.
• Excellent organizational ability with strong attention to detail.
• Efficient collaboration with both onsite and remote teams.
• Openness to travel as part of job requirements.

Equal Opportunity Statement

VEJA North America embraces diversity and inclusion, committing to equal opportunity employment regardless of age, race, color, religion, creed, national origin, citizenship, sex, sexual orientation, gender identity or expression, genetic data, marital or familial status, disability, veteran or military status, prior arrest or conviction, or other protected characteristics. Reasonable accommodations are provided in compliance with the ADA for applicants and staff requiring assistance with the application or interview process.