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Role Overview

Everyday Coffee Company is a fast-growing Dunkin’ franchise partner with new store openings happening across several states every year. To support that pace of expansion, the business needs strong administrative help and well-run internal operations.

The company is hiring an Administrative Assistant to provide organized, detail-focused support for onboarding, project coordination, and broader corporate functions. This position assists the C-suite with scheduling and travel, onboarding and compliance coordination, systems administration, internal communication, and cross-functional project support.

The right person will be proactive, dependable, service-minded, and comfortable working in a busy environment where accuracy and follow-through matter.

Impact of the Role

Keeps daily administrative work running smoothly in a growing organization
Ensures records and documentation are maintained accurately
Supports clear communication and coordination across teams and locations
Provides reliable assistance to leaders and employees in a high-growth setting

Core Responsibilities

Administrative and Office Support

Deliver everyday administrative support to the People Team and company leadership
Handle calendars, meeting scheduling, conference coordination, and related logistics
Draft agendas, presentations, correspondence, and internal messages
Arrange travel, events, and team activities when needed
Act as a polished point of contact for employees, vendors, and external partners

People Team Support

Assist with HRIS platforms such as ADP, Oracle HCM, Workday, and UKG
Help coordinate onboarding, offboarding, job changes, and promotions

Process Support

Support recruiting and hiring activities as required
Improve administrative workflows and overall organization
Track data related to headcount, training, and compliance tasks

Qualifications

At least 2 years of experience in administrative support, office coordination, or a similar role
Strong planning, organization, and time-management abilities
Hands-on experience with HRIS tools such as ADP, Workday, UKG, or Oracle
Excellent written and spoken communication skills
Strong accuracy and attention to detail
Comfort using Microsoft Office applications including Outlook, Word, Excel, and PowerPoint

Key Competencies

Highly detail-oriented
Well organized and dependable
Friendly, service-focused, and approachable
Strong accountability and follow-through
Calm, professional, and adaptable

Benefits

Competitive pay based on experience
Potential bonus eligibility, where applicable
401(k) plan
Medical, dental, and vision coverage
Paid time off
Opportunities for growth and leadership development
Chance to help build foundational systems in a high-impact role

Administrative Assistant

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