Administrative Assistant (Remote)

About the Role

Vena Solutions is actively seeking a highly organised and proactive Administrative Assistant to join our remote team based in Calgary, Alberta, Canada. As a full-time member, you will be instrumental in supporting our operations, ensuring smooth and efficient daily workflows within a company that delivers an advanced AI-driven financial planning and analysis platform integrated with Microsoft technologies to enhance business planning capabilities.

Key Responsibilities

• Coordinate and manage executives' calendars, including scheduling appointments and arranging travel plans.
• Organise and facilitate virtual meetings by preparing agendas and documenting minutes.
• Manage incoming communications by screening and directing them to the relevant personnel or departments.
• Draft, edit, and prepare correspondence, reports, presentations, and other official documents.
• Maintain well-organized digital filing systems for easy access to documents.
• Support basic data entry tasks and assist in preparing expense reports.
• Serve as a liaison for internal and external stakeholders while upholding a professional demeanor.
• Deliver general administrative support to enhance the operational effectiveness of the team.

Qualifications and Skills

• Demonstrated experience in an administrative or executive assistant capacity.
• High proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organisational abilities and time management skills to effectively prioritise responsibilities.
• Strong communication skills, both verbal and written, with a keen attention to detail.
• Self-motivated and resourceful problem-solver capable of working independently in a remote setting.
• Ability to establish and maintain relationships with stakeholders across various levels.
• Previous experience in technology or financial services environments is advantageous but not mandatory.

Compensation and Benefits

• Competitive salary package.
• Annual bonuses based on performance.
• Comprehensive health, dental, and vision insurance coverage.
• Company-matched contributions to a Registered Retirement Savings Plan (RRSP).
• Paid leave including vacation, personal days, sick leave, and statutory holidays.
• Life and accidental death & dismemberment insurance fully paid by the employer.
• Employee Assistance Program (EAP) support services.
• Opportunities for professional growth and skill development.
• Career advancement prospects within the company.
• Flexible working arrangements with remote work options.
• Provision of company laptop and home office equipment.