Administrative Assistant

About Blue Ocean Corporation

Blue Ocean Corporation stands as a premier conglomerate recognized globally for fostering continual advancement and transformation across diverse industries and sectors. We dedicate ourselves to excellence, pioneering innovation, and maximizing client satisfaction, which has established our leadership in Consulting, Training, and Conference services worldwide.

With over 25 years of sustaining career growth and organizational transformation, we have built a credible partnership network for both B2B and B2C clients, leveraging a robust global presence and industry-shaping initiatives.

Role Overview and Responsibilities

• Deliver comprehensive administrative and operational support to the sales division, facilitating flawless communication among clients, trainers, and internal units.
• Manage logistical processes for both inbound and outbound couriers, tracking documents, training materials, and critical parcels to ensure punctual delivery.
• Keep internal databases and CRM platforms meticulously updated with accurate data relating to trainers’ skills, certifications, and availability.
• Support the processing of sales orders linked to training programs, guaranteeing precise documentation, follow-ups, and scheduled execution.
• Prepare and organize training schedules, contracts, proposals, and reports utilizing MS Office programs including Excel, Word, PowerPoint, and Outlook.
• Maintain prompt responsiveness to client inquiries, quotations, and feedback to uphold superior customer satisfaction levels.
• Systematically archive all relevant documentation concerning sales and trainers for straightforward retrieval and reference.
• Record all trainer and client engagements, schedules, and feedback in the CRM system to enhance operational efficiency.

Candidate Requirements

• A Bachelor’s degree in Business Administration, Marketing, or any closely related field is favored.
• Proficiency in both Arabic and English languages, in writing and verbally, is advantageous.
• Strong skills in MS Office applications (Excel, Word, PowerPoint, Outlook) are required.
• Experience handling CRM software platforms such as Salesforce or Zoho is considered a benefit.
• A minimum of 2 to 3 years in administrative coordination or related roles is essential.
• Exceptional organizational skills paired with the ability to multitask and pay attention to detail.
• Excellent communication and interpersonal skills for effective interaction with clients and vendors.
• Capable of managing time efficiently while juggling several priorities.

Benefits and Additional Information

• Provision of Employment Visa to support legal work status.
• Comprehensive Medical Insurance coverage included.
• Annual air ticket allowance to the employee's home country.