Assistant Manager Finance

About Jagriti Enterprise Centre-Purvanchal

Jagriti Enterprise Centre-Purvanchal, an initiative under Jagriti Sewa Sansthan, serves as an incubator dedicated to fostering growth of small and medium enterprises in India's Tier 2 and Tier 3 districts. The centre aims to bolster entrepreneurial ecosystems in less developed regions by offering guidance, resources, and structured support to emerging businesses. Its overarching goal is to promote sustainable economic progress by enhancing enterprise operations and facilitating access to new opportunities. Team members collaborate closely with entrepreneurs and local participants, contributing actively to regional development and impact.

Position Overview

The organization is seeking a seasoned and meticulous Assistant Manager – Finance based in Deoria, Uttar Pradesh. This role involves overseeing the organization's full spectrum of accounting functions including project and donor accounting, financial reporting, statutory compliance, banking, audits, and maintaining internal financial controls. The individual will ensure punctual and accurate financial management while assisting with budgeting, donor reporting, and enforcing adherence to organizational policies. Contributions towards enhancing financial governance across the enterprise are also key responsibilities.

Key Duties and Responsibilities

• Manage accounting activities using Tally Prime or ERP systems.
• Oversee and verify payment, receipt, journal, contra, purchase, and expenditure vouchers for accuracy and proper documentation.
• Ensure correct ledger classifications, cost centre and project coding, as well as donor-specific accounting.
• Maintain complete supporting documentation for all accounting entries and guarantee monthly accounts closure promptly.
• Prepare monthly bank reconciliation statements and reconcile balances involving employees, vendors, and projects.
• Track and ensure timely settlement of outstanding advances; support cash flow and fund position reporting.
• Maintain precise financial records segmented by project and donor, monitor expenditures against budgets, and prepare donor financial reports including Utilisation Certificates and Statements of Expenditure.
• Verify vendor invoices, employee reimbursements, consultant bills, and related documents; confirm budget availability, approvals, statutory deductions, and policy compliance prior to processing payments.
• Maintain vendor ledgers, conduct reconciliations, and support timely payments processing.
• Support statutory compliance concerning TDS, GST, PF, ESI, Professional Tax and other relevant laws; prepare reconciliation reports and related data for filings.
• Coordinate with consultants and auditors, maintain meticulous statutory accounting records, and assist with audits including internal, project, donor, and statutory audits.
• Organize both physical and digital financial documentation to ensure completeness including approvals, invoices, purchase orders, quotations, and agreements.
• Prepare monthly MIS and budget variance reporting; generate ledger scrutiny reports and aging analyses; assist with monthly and annual financial closing and preparation of annual financial statement schedules.
• Maintain compliance with Finance SOPs, Procurement Policy, Delegation of Authority, and donor guidelines; identify and rectify accounting errors and control weaknesses; facilitate process improvements across project locations.

Qualifications and Experience

• Option 1: Bachelor of Commerce degree with at least 8 years of relevant finance and accounting experience.
• Option 2: Master of Commerce or MBA in Finance degree with minimum 5 years relevant experience.
• Prior experience in the NGO, development, CSR, donor-funded projects or grant accounting sector is advantageous.

Skills and Competencies

• Comprehensive knowledge of accounting principles and bookkeeping techniques.
• Practical expertise in Tally Prime or other ERP accounting software.
• Advanced proficiency in Microsoft Excel including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and reconciliation formulas.
• Experience performing bank reconciliations, ledger and balance sheet reviews.
• Working knowledge of tax and statutory compliance areas such as TDS, GST, PF, ESI.
• Strong organizational skills for documentation and audit preparations.
• Excellent analytical, communication, and coordination abilities to manage multiple projects and stakeholders.
• Preferred: skills in donor-specific accounting, preparation of Utilisation Certificates, donor financial reporting, and independent management of accounts through to Trial Balance.
• Commitment to accuracy, integrity, confidentiality, and ownership of financial processes.

Performance Indicators

• Accuracy and timeliness in accounting entries and monthly account closing.
• Completion of bank and ledger reconciliations within required timelines.
• Thoroughness and completeness in financial documentation and audit readiness.
• Prompt settlement and monitoring of advances.
• Minimal audit observations concerning accounting or documentation.
• Timely delivery of donor and management financial reports.
• Full adherence to organizational finance policies and statutory obligations.

Location and Employment Type

This is a full-time position based at Deoria, Uttar Pradesh with onsite working requirements.