Executive Assistant

About the Role

A premier investment firm is searching for a skilled Executive Assistant to provide comprehensive support to several top-level professionals, including Managing Directors, Vice Presidents, and Associates. This role demands partnering closely with executives by fostering trust and discretion while delivering outstanding administrative services in a dynamic work setting.

Primary Responsibilities

• Provide assistance to a New York City team comprising two Managing Directors and five to six other team members at VP and Associate levels.
• Remain adaptable to extend support to additional team members should the group expand.
• Serve as a professional contact point by handling phone communications and messages directed toward clients and investors.
• Manage complex scheduling and calendar arrangements with high volume.
• Coordinate domestic and international travel requirements through collaboration with a travel agency.
• Process expense reports promptly following corporate policies using Concur software.
• Collaborate with the Receptionist to organize and arrange catering for office meetings as required.
• Make reservations for business dining engagements when necessary.
• Assist with obtaining business visas as needed.
• Prepare printed and bound materials for meetings or other purposes.
• Set up video conferencing and presentations for meetings when requested.
• Handle various occasional projects and assignments.
• Provide coverage and support for fellow assistants during absences such as vacations or sickness.

Ideal Candidate Profile

• Bachelor's degree is required.
• At least 3 years of experience as an administrative assistant, preferably within the financial sector.
• Highly polished, professional demeanor with a proactive approach.
• Capable of thriving in a fast-paced environment.
• Superior oral and written communication abilities.
• Proficient in Microsoft Office suite, especially Outlook.
• Experience with Concur software is advantageous.
• Tech-savvy and willing to learn audiovisual systems.
• Excellent organizational skills including strong attention to detail and multi-tasking capability.
• Self-motivated with the ability to independently complete tasks.
• Team-oriented attitude and positive demeanor.
• Flexible work hours with potential for overtime as required.
• Work onsite Monday through Thursday with remote work on Fridays.

Work Schedule and Location

The position’s working hours run from approximately 8:45/9:00 AM until 5:45/6:00 PM. The office attendance requirement is Monday to Thursday on-site with the option to work remotely on Fridays.

Team and Culture

• Become a part of a tight-knit team of around 10 Executive Assistants located in the Midtown New York office.
• The culture emphasizes collaboration, professionalism, and a team-first mindset.
• Executives are respectful, thoughtful, and value partnership.
• The office environment is modern and energetic.

Compensation and Benefits

• Base salary ranging from 75,000 to 90,000 USD annually, dependent on experience.
• Paid overtime compensation and performance bonuses available.
• Comprehensive benefits package including medical, dental, vision coverage, and mandated federal and state leave programs.

Equal Opportunity and Compliance

The employer is committed to equal employment opportunities and encourages applications from individuals with disabilities and protected veterans. Applicants with arrest or conviction records will be considered in compliance with applicable fair chance ordinances.

Additional Information

The company specializes in innovative staffing solutions serving a broad array of industries including financial services. Detailed benefits information will be provided upon employment.