Executive Assistant

Role Overview

We are seeking a skilled Executive Assistant/Office Manager to provide dedicated support to C-suite leaders within our real estate company. This role is perfect for a seasoned assistant who excels in a dynamic, high-pressure setting, skillfully managing multifaceted priorities and complex executive demands.

Key Responsibilities

• Deliver high-level administrative support to senior leadership, including handling intricate calendar management, coordinating comprehensive domestic travel, preparing meetings, managing expense reporting, and facilitating executive communication.
• Synchronize schedules among multiple executives, internal teams, and external partners across various time zones.
• Oversee daily office functions to maintain a professional, organized, and inviting workspace.
• Organize corporate meetings, client visits, leadership gatherings, and employee events.
• Maintain and strengthen relationships with vendors, property management, and service contractors.
• Assist with onboarding processes and manage office inventory such as supplies and catering, along with workplace initiatives.
• Contribute to administrative projects, including processing contracts, invoices, and corporate records as required.

Candidate Qualifications

• Minimum of five years experience supporting C-level executives in either executive assistant or office manager roles.
• Proven expertise in managing complex and demanding executive calendars combined with national travel coordination.
• Experience providing support to multiple executives concurrently within a fast-moving corporate setting.
• Outstanding organizational skills paired with excellent communication and problem-solving abilities.
• Demonstrated professionalism, confidentiality, and meticulous attention to detail.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.