Executive Assistant

About EraTree

EraTree is a reputable non-custodial cryptocurrency over-the-counter (OTC) desk that specializes in seamless, high-volume conversions between digital assets and fiat currencies. The platform ensures secure and efficient transactions tailored for individuals, businesses, and financial institutions. EraTree emphasizes flexibility, privacy, and reliability to provide customized solutions in the dynamic realm of digital asset management.

Role Overview

We are seeking a full-time Executive Assistant based in Vancouver, British Columbia. This hybrid role will partner closely with the CEO and senior leadership to facilitate smooth daily operations, manage comprehensive scheduling, travel plans, communications, event coordination, and special projects. The ideal candidate excels in organization, maintains discretion, and thrives independently in a fast-moving work environment.

Key Responsibilities

• Coordinate and manage the calendar and meetings for the CEO and senior management, considering multiple time zones and prioritizing business needs efficiently.
• Arrange and oversee complex domestic and international travel logistics including flights, accommodations, local transportation, visas, dining reservations, and detailed itineraries for various business engagements.
• Support the CEO and senior leaders strategically by helping prioritize tasks, coordinating initiatives, and ensuring smooth business operations daily.
• Handle communications and follow-ups with clients, banking institutions, investors, vendors, and strategic partners to maintain strong relationships.
• Assist with marketing efforts such as social media management (particularly LinkedIn), light graphic design for branding and marketing assets, website content updates, and maintaining an external brand presence.
• Organize and manage logistics for conferences, investor meetings, client dinners, networking events, and company gatherings, including registration, material preparation, scheduling, and post-event follow-ups.
• Track and monitor action items, deadlines, and deliverables across various teams, facilitating the execution of operational, administrative, and strategic projects.
• Support creation of presentations, pitch decks, executive summaries, marketing content, and internal documentation.
• Assist with financial administration such as expense tracking, invoice processing, vendor liaison, document management, and general office duties.

Required Qualifications

• 3 to 6 years of experience as an Executive Assistant or a similar capacity supporting senior executives, preferably in a fast-paced or founder-driven environment.
• Outstanding organizational abilities with keen attention to detail and aptitude for managing multiple priorities and optimizing workflows.
• Strong communication and interpersonal skills to effectively interact with team members, executives, clients, and external partners.
• Demonstrated discretion and sound judgment in dealing with confidential and sensitive matters.
• Proven experience coordinating complex travel plans, events, and executive schedules across different time zones.
• Comfort with social media platform management and basic graphic design tools such as Canva or Figma to support brand and marketing activities.
• Proficient in relevant software applications; knowledge of cryptocurrency or fintech industries is advantageous.
• A bachelor's degree in Business Administration, Operations Management, or related disciplines is preferred.