HR Coordinator

About the Role

We are searching for a highly organised, proactive, and detail-driven HR Coordinator to collaborate closely with the HR Manager and facilitate seamless daily HR operations. This role involves comprehensive coordination in various HR functions such as recruitment, onboarding, employee record management, payroll preparation, visa handling, performance appraisals, training coordination, employee engagement, and reporting.

Key Responsibilities

• Manage recruitment activities by posting job openings, screening applications, scheduling interviews, and liaising with candidates and hiring managers.
• Maintain recruitment tracking systems and provide timely updates on hiring stages and vacancies.
• Draft employment offers, gather necessary pre-employment documentation, and ensure smooth onboarding processes.
• Coordinate reference checks, approvals, and beginning-of-employment formalities.
• Support hiring across diverse roles including operational, technical, sales, administrative, and specialist positions.
• Arrange preparation of contracts, induction plans, employee files, and necessary documentation for new hires.
• Ensure compliance with labour requirements by managing visa applications, renewals, medical exams, Emirates ID, and labour card administration.
• Assist in payroll data management including inputs on joiners, leavers, salary changes, benefits, overtime, and leave.
• Monitor attendance records, leave balance, and employee documentation accuracy.
• Coordinate performance evaluations, probation reviews, promotions, and employee development initiatives.
• Engage with employees professionally to handle routine queries and escalate sensitive issues appropriately.
• Oversee employee exit procedures including clearance, documentation, insurance, and final settlements.
• Maintain various HR trackers and dashboards, prepare monthly reports, and assist with policy updates and audits.

Candidate Profile

• Bachelor’s degree in Human Resources, Business Administration, or a related discipline is required.
• 2 to 3 years of relevant HR coordination or generalist experience, ideally within the UAE context.
• Familiarity with UAE labour laws and HR documentation standards.
• Proficient in recruitment, onboarding, payroll input processing, visa handling, and employee record management.
• Strong command of English language, both written and verbal.
• Skilled in Microsoft Excel, Word, Outlook, and HR information systems.
• Exceptional organizational and time management skills, with strong attention to detail and ability to maintain confidentiality.
• Capable of prioritizing tasks, working independently, and meeting deadlines efficiently.

Work Environment

This full-time position is based in Dubai and operates remotely. The ideal candidate must be dependable and adept at managing multiple priorities with accuracy and confidentiality.

Additional Information

This role belongs to the Human Resources department within an organisation noted for global presence and leadership in pest control and hygiene services. The company is committed to protecting people, enhancing lives, and conserving the environment.