Personal Assistant

About Publicis Media

Publicis Connected Media UK integrates media, commerce, customer experience management, social, and data to craft seamless consumer experiences and deliver outstanding business results for clients. Powered by the UK’s most comprehensive people-based data set, Publicis Connected Identity, it aids major brands in moving beyond fragmented marketing approaches to make confident decisions amid rapidly shifting conditions. This enables predictive AI-driven solutions and targeted messaging to reach the right audiences effectively. The team of over 3500 spans brands like Starcom, Zenith, Spark Foundry, Digitas, Performics, among others, operating within Publicis Groupe.

Role Overview

We are seeking a Personal Assistant to join the One L’Oréal team within Publicis Media. This position is suited for individuals early in their PA career, with approximately one year of experience in administrative, team support, or PA roles. The role provides hands-on administrative assistance to senior team members within a fast-paced agency environment while enhancing skills in diary management, organization, stakeholder communication, and coordination. Additional involvement includes supporting team initiatives, events, and presentations, providing an excellent platform for career growth and skills development.

Key Responsibilities

• Maintain and organize diaries for senior staff, scheduling appointments and resolving conflicts to ensure priorities are managed efficiently.
• Arrange travel itineraries, accommodation, and logistics to ensure seamless and effective plans.
• Handle expenses, invoices, and purchase orders with accuracy and timely processing.
• Prepare meeting agendas, notes, and supplementary materials to facilitate productive discussions.
• Assist in creating, formatting, and proofreading presentations and official documents.
• Organize various team activities, events, and client meetings, including event-day coordination.
• Maintain orderly files, trackers, and shared resources to support project organization and timely completion.

Candidate Requirements

• Strong ability in organization and time management with a proactive, structured work approach.
• Keen eye for detail ensuring precise and error-free outputs.
• Capability to juggle multiple tasks and prioritize effectively in a dynamic setting.
• Clear and confident communication skills tailored to diverse stakeholders.
• A cooperative and team-oriented mindset.
• Prior experience (around one year) in roles such as PA, team assistant, administrative assistant, or analogous support functions.
• Familiarity with Outlook, Excel, and PowerPoint, coupled with an eagerness to learn and expand technical abilities.
• Motivation to advance PA skills and take on growing responsibilities.
• Comfort managing multiple priorities in a busy work environment.
• A passion for learning through collaboration with experienced colleagues.

Additional Information

The One L’Oréal team is dedicated to L’Oréal UK & Ireland, a premier beauty company, delivering strategic, planning, and activation services for notable brands. The team culture emphasizes collaboration, continuous learning, inclusion, and development. While an interest in beauty, culture, or creativity is welcomed, it is not a requirement.

This role offers exposure to a high-profile client and opportunities to develop essential business and organizational skills within a creative, fast-paced team environment. Employees receive a competitive salary and benefits aligned to the position.

Benefits

Publicis Media provides a comprehensive benefits package that includes pension, life assurance, private medical coverage, reflection days, and shared parental leave. Additional initiatives and Employee Action Groups promote an inclusive workplace.

Work Environment and Inclusion

The company primarily operates onsite or at client offices four days a week. Publicis Media is an equal opportunity employer welcoming applicants from all backgrounds and does not discriminate based on protected characteristics. The recruitment process is designed to be fair and accessible, with accommodations available for disabilities, neurodivergence, or health conditions upon request. The organization fosters a culture of empathy, responsibility, and inclusivity where everyone feels valued.