Programme Coordinator

About the Role

Aviva Investors invites applications for a crucial Programme Coordinator role to support a remediation programme governed by the Building Safety Act. This temporary three-month contract (with possible extension) is based in London at 80 Fenchurch Street and combines onsite presence with hybrid working. The compensation is £300 per day.

Key Responsibilities

• Organize and schedule multiple programme meetings, develop agendas and create clear, concise minutes for each session.
• Monitor action items across various project workstreams, proactively follow up with owners to ensure timely completion.
• Assist with financial tracking, including invoice processing and managing purchase orders through Excel-based tracking tools.
• Compile straightforward summaries and reports that assist in decision-making processes.
• Maintain all relevant programme documentation such as risk registers, SharePoint folders, and tracker logs.

Required Skills and Experience

• Outstanding organizational skills with strong attention to detail.
• Proven experience in planning and coordinating meetings, minute-taking, and diligent tracking of action items.
• Capability to communicate assertively with stakeholders at all levels and escalate issues as necessary.
• Competency in Excel and comfort handling numerical data.
• Excellent written communication skills and an ability to work independently.

Desirable Qualifications

• Background in executive assistance, office management, or programme coordination, preferably within financial services or a professional services environment.
• Experience working in financial or regulated sectors is beneficial but not mandatory.
• Familiarity with invoice and purchase order handling processes.
• Experience managing documentation via SharePoint or maintaining programme trackers.
• No specific prior knowledge of fire safety regulations or project management certifications is required.