Purchase Order Management Analyst

Role Overview

The Purchase Order Management Analyst is a key member of the Global Workplace Experience team based in the United States. This role focuses on enhancing purchase order management and purchase-to-pay procedures by providing dependable operational support, facilitating transparency through reporting, and resolving issues that help managers oversee purchasing activities aligned with business objectives, budgets, and policies.

Primary Responsibilities

• Oversee the Requisition Request Form workflow and processing.
• Create and submit Purchase Requisitions as required.
• Aggregate requisitions when feasible to optimize purchasing.
• Handle vendor maintenance tasks, including requests for new suppliers and payment terms adjustments.
• Troubleshoot invoice holds and payment discrepancies.
• Track both Purchase Orders and invoices to ensure accuracy and timely processing.
• Address queries related to requisitions, liaising with suppliers and Procurement departments as necessary.
• Assist Operations Analysts by providing support in resolving purchase order inquiries.
• Coordinate procurement activities, requisition processing, and vendor administrative duties.
• Develop and implement process improvements and procedures aimed at better expenditure oversight.

Qualifications and Skills

• Excellent verbal and written communication skills to articulate ideas clearly.
• Ability to work effectively with individuals at all organizational levels, including senior leadership, external vendors, and regional managers.
• A questioning and investigative mindset to challenge and enhance processes.
• Capability to meet deadlines and manage time efficiently.
• Strong planning and prioritization skills to handle workload effectively.
• Team player with initiative, able to work independently and collaboratively.
• Confident and proactive in service delivery with flexibility to adapt to workload changes.
• Open to embracing new ideas, changes, and adoption of AI tools to improve productivity.
• Recognized as a subject matter expert who can educate others on purchase-to-pay and accounts payable processes.
• Innovative, with eagerness to generate new ideas and refine procedures for ongoing improvements.
• Proficient using Microsoft Outlook, Excel, Word, PowerPoint, TEAMS; working knowledge of ARIBA purchasing systems and SAP ERP platform is required.

Compensation and Employment Details

This position offers a pay rate of $38.90 per hour. Eligible employees working overtime (more than 40 hours per week) will receive time and a half pay or as mandated by state/local regulations. Final compensation is influenced by skills, education, and experience.

Full-time employees have access to diverse benefits, which may include medical, dental, vision insurance, health savings accounts, paid time off (10 days), paid bereavement leave (3 days), 401(k) with employer match, life and disability insurance, commuter benefits, flexible spending accounts, accident and critical illness insurance, hospital indemnity coverage, accommodation for travel-related work, and discretionary performance bonuses. Sick leave and mobile phone reimbursement are administered as per applicable laws.

Consent and Privacy Information

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