Recruiting & Workplace Experience Coordinator

About Cooper AI

Cooper is an AI coworker focused on transforming the insurance sector by automating the otherwise tedious and repetitive paperwork involved in getting businesses insured. By integrating seamlessly into existing tools, Cooper allows brokers and teams to focus on client consultation rather than administrative tasks. Supported by investors such as Lightspeed, General Catalyst, and Valor, Cooper AI is innovating within a $1 trillion global insurance market.

Role Overview

We are seeking a Recruiting & Workplace Experience Coordinator to join our People team in San Francisco. This dual responsibility role combines recruiting coordination with managing a welcoming and efficient office environment. The ideal candidate will orchestrate interview schedules, cultivate a polished onsite candidate experience, support new employee onboarding, and organize engaging in-office events, ensuring a warm and smooth day-to-day workplace atmosphere.

Key Responsibilities

• Manage interview scheduling across open positions, ensuring alignment among candidates, interviewers, and hiring managers.
• Deliver a professional onsite candidate experience, including greeting visitors and facilitating smooth interview days.
• Maintain proactive communication with candidates throughout their recruitment journey, clarifying next steps.
• Update and manage the applicant tracking system to accurately reflect candidate progress and notes.
• Oversee the daily office environment by maintaining supplies, organization, and a hospitable atmosphere.
• Plan and execute in-office events such as team lunches, happy hours, and other activities to enhance employee engagement.
• Coordinate logistics for visitors, candidates, and corporate events.
• Assist with new hire onboarding by preparing materials, scheduling, and workspace arrangements, and collaborating with People Operations and hiring managers to ensure a seamless process.

Qualifications

• Between one and two years of experience in recruiting coordination, office administration, or similar operational roles.
• Exceptional organizational abilities capable of managing multiple schedules and priorities without neglecting details.
• A personable and welcoming demeanor that prioritizes candidate and employee comfort.
• Familiarity with applicant tracking systems and calendar management, with a quick aptitude for learning new tools.
• Proactive and resourceful, demonstrating initiative in problem-solving.
• Enthusiastic about being physically present in the office five days per week, contributing to company culture.

Compensation and Benefits

• Salary range of $75,000 to $95,000 annually plus equity participation.
• Comprehensive medical, dental, and vision insurance coverage.
• Monthly wellness allowance.
• 401(k) plan with employer matching.
• Unlimited paid time off.
• Company-sponsored lunches provided five days per week.
• Regular offsite activities, happy hours, and team-building events.