Senior Administrative Assistant

Position Overview

This role is headquartered at the Waltham, MA office, reporting directly to the Vice President of Commercial Operations. The position acts as a key partner to the VP and leadership by delivering advanced administrative support, overseeing essential business functions, and spearheading various departmental projects and programs. The work arrangement follows a hybrid model, requiring approximately 60% on-site presence and 40% remote work.

Key Responsibilities

• Serve as the main administrative contact for the Commercial Operations leadership, proactively managing daily operational functions.
• Handle contract administration tasks including routing, approval tracking, and documentation maintenance.
• Efficiently manage complex executive calendars, prioritize engagements, and resolve scheduling conflicts.
• Collaborate with other administrative staff and executive assistants to organize leadership meetings and synchronize schedules.
• Deliver meeting logistical support such as arranging scheduling, catering, audiovisual setup, room preparation, and materials distribution.
• Coordinate the onboarding process for new field employees.
• Prepare, submit, and manage the reconciliation of expense reports.
• Arrange travel plans adhering to company policies.
• Organize internal meetings, off-site events, and regional conferences in cooperation with Corporate Meetings and cross-departmental teams.
• Create and share agendas, presentations, correspondence, reports, and other official documents.
• Maintain and update departmental records, organizational charts, and shared resources.
• Assist with departmental initiatives and special projects as assigned.

Candidate Qualifications

• Minimum education requirement is an Associate's degree; a Bachelor's degree is preferred.
• At least 7 years of executive-level administrative experience supporting senior leadership in a corporate setting.
• Advanced skills in Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated success managing calendars, travel arrangements, meetings, and administrative functions.
• Strong organizational and project management abilities, capable of handling multiple priorities to meet deadlines.
• Exceptional written and verbal communication, complemented by interpersonal skills.
• Keen attention to detail, accuracy, and consistent follow-through.
• Proven capacity to exercise discretion and uphold confidentiality.
• Customer-oriented with a proactive approach to problem-solving.
• Ability to cultivate effective relationships across organizational levels.
• Experience with contract administration, expense management, and document systems is advantageous.
• Comfortable embracing new technologies and business systems.

Compensation and Work Environment

The annual salary range for this position is between $85,000 and $100,000, with eligibility for an annual performance bonus. Compensation varies based on qualifications and experience. The company offers a competitive benefits package. This position operates under a hybrid model, requiring a minimum of three days per week onsite in Waltham, MA, with no option for fully remote work.

About Alkermes

Alkermes is a global biopharmaceutical company specializing in neuroscience to develop treatments for psychiatric and neurological disorders. Headquartered in Ireland with U.S. locations in Massachusetts and Ohio, Alkermes provides proprietary therapies for conditions including alcohol dependence, opioid dependence, schizophrenia, bipolar I disorder, and narcolepsy. The company is recognized as an employer of choice with numerous awards highlighting its workplace culture.

Equal Opportunity Statement

Alkermes is an equal opportunity employer committed to diversity and inclusion. The company prohibits discrimination based on any protected characteristic and complies with all work authorization and employment eligibility laws, including participation in E-Verify.