Admin Executive

Role overview

This position provides broad office administration and front-desk support for the Singapore office. The role combines visitor reception, communications handling, workplace coordination, meeting support, travel arrangements, supplies control, asset follow-up, records management, and budget-related administration.

Responsibilities

• Manage reception duties by welcoming visitors, handling incoming calls, directing calls to the right contacts, and processing incoming and outgoing mail and courier items.
• Oversee daily office operations, including upkeep of the workplace environment, support for site safety, and coordination with property management.
• Arrange logistics for meetings, such as room setup, refreshments, tea service, and cleanup after meetings.
• Coordinate corporate travel, including flights, hotels, ground transport, and related follow-up support.
• Handle procurement, issuance, registration, and stock control of office stationery and administrative supplies.
• Supervise the use, servicing, and repair follow-up of office equipment, furniture, and fixed assets, including coordination of vehicles, cleaning services, and related services.
• Support office safety, cleanliness, energy-saving efforts, emergency supply readiness, and similar workplace matters.
• Maintain company records and archives by sorting documents, filing, preserving files, updating registers, and coordinating outsourced storage, transfers, and file access.
• Assist with departmental budget execution, purchasing administration, reimbursement processing, register upkeep, and analysis of expenses.
• Improve and implement administrative policies, workflows, and tracking registers.
• Take on other related duties assigned by the Head of Department.

Requirements

• Bachelor’s degree in Business Studies, Administration, or a closely related discipline, or an equivalent qualification.
• At least 2 years of relevant work experience.
• Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Singapore Class 3 or Class 3A driving licence is preferred.
• Good time management and professional telephone manner.
• Strong interpersonal and communication skills.
• Ability to handle pressure and manage several priorities at once.
• High standards of ethics and professional behaviour, with a strong sense of accountability and teamwork.
• Excellent English and Chinese communication skills, both spoken and written, as the role requires regular interaction with English- and Chinese-speaking stakeholders and the preparation and proofreading of English/Chinese official documents and presentations where needed.

Additional information

This is a full-time, onsite role based in Singapore. The role involves working closely with internal teams, external service providers, and stakeholders across English and Chinese communication contexts.

Terms and conditions

No salary, stipend, or opening count was specified in the source. Travel, office support, archive handling, and budget-related administrative tasks may be assigned as operational needs require.