AI Operations & Procurement Specialist

Overview

This role involves managing the full spectrum of procurement, contract management, software licensing, and financial operations related to AI tools and cloud platforms. Responsibilities include tracking expenditures, preparing chargeback reports, maintaining licensing and cost documentation, facilitating vendor evaluation and procurement processes, and working closely with Finance and business units. Additionally, the role requires leveraging AI applications to automate workflows, enhance reporting practices, and boost operational efficiency.

Key Responsibilities

• Oversee comprehensive procurement documentation for acquiring AI tools and services, ensuring inclusion of business justifications, approval papers, and procurement submissions.
• Prepare and issue Invitation to Tender (ITT) and Requests for Proposal (RFP) in alignment with procurement guidelines.
• Organize and coordinate tender evaluation procedures, arrange evaluation meetings, compile scores, assist in vendor assessments, and generate evaluation reports.
• Support contract award activities, notifications, and oversee post-award documentation.
• Extract financial operations reports related to AI and cloud expenses from various platforms and AI tools.
• Create FinOps reports and dashboards utilizing AI technologies.
• Calculate and manage periodic chargebacks (monthly, quarterly, annual) for AI tool licenses, platforms, and cloud expenses across business segments.
• Keep accurate records of software licenses, user entitlements, utilization statistics, chargeback data, and cost allocations.
• Engage with Finance and business representatives to reconcile accounts and facilitate chargeback processing.
• Develop and present chargeback summaries and reports for relevant stakeholders.

Requirements

• Proven experience in procurement, contract administration, or closely related field.
• Understanding of government procurement procedures is advantageous.
• Demonstrated competency in AI, including self-driven learning and hands-on use or development of AI-enabled tools, automations, or workflows to improve productivity.
• Advanced skills in Microsoft Excel for data analysis and financial reporting.
• Strong capacity to maintain financial records and track costs accurately.
• Excellent documentation abilities and organizational skills.
• High attention to detail and ability to handle multiple workstreams independently.
• Applications accepted only from Singaporean citizens.

Additional Information

Applicants should send their updated resumes containing detailed project experience to the specified contact. Candidates must be Singaporean nationals.