Associate - Procurement

Overview

We seek a Procurement Associate to oversee comprehensive procurement tasks supporting warehouse and supply chain functions in Thane, Mumbai. The role demands vendor engagement, RFQ handling, purchase order management, and coordination of CAPEX and OPEX procurement relevant to warehouse and office necessities.

Key Duties

• Oversee daily procurement operations related to warehouse inaugurations, ongoing workflows, and office/warehouse needs.
• Liaise with vendors for quotes, availability, pricing, lead times, negotiations, and ensuring prompt deliveries.
• Manage RFQ processes by collecting, evaluating quotations, and aiding negotiation to optimize cost-efficiency.
• Ensure accuracy and compliance in Purchase Orders regarding quantities, prices, specifications, taxes, timelines, and commercial terms.
• Handle Proforma Invoice communication and coordinate approvals and payments with internal teams and suppliers.
• Support procurement activities for CAPEX and OPEX materials including equipment, storage solutions, consumables, stationery, and safety items.
• Coordinate procurement for new warehouse setups, guaranteeing material and equipment availability within deadlines.
• Maintain comprehensive records of vendors, quotations, purchase orders, procurement reports, and related documentation.
• Collaborate across warehouse, operations, and finance units to fulfill procurement requirements efficiently.
• Assist store operations with inventory management, material receipt, stock monitoring, issuance, and reconciliation.
• Monitor vendor performance concerning quality, pricing, delivery schedules, and service levels.
• Establish and nurture strategic vendor relationships, focusing on reliability and professionalism.
• Adhere to company policies, approval hierarchies, and budgetary constraints during procurement processes.

Required Experience and Skills

• At least one year of professional experience in procurement, supply chain purchasing, or warehouse procurement roles.
• Familiarity with vendor coordination and supplier management.
• Understanding of RFQ procedures, quotation analysis, purchase orders, proforma invoices, and CAPEX/OPEX procurement including basic commercial principles.
• Preferred exposure to warehouse launches, store operations, or logistic procurement.
• Proficient use of MS Excel or Google Sheets and managing procurement documentation.
• Strong negotiation capabilities, communication skills, and ability to coordinate and follow up effectively.
• Ability to juggle multiple tasks in a fast-moving environment and meet deadlines.
• Preference for candidates with experience in 3PL, warehousing, logistics, e-commerce, retail, or supply chain sectors.

Candidate Profile

We seek an independent, detail-conscious, and commercially savvy individual with robust vendor management skills capable of handling the procurement cycle from need identification through RFQ, quotation comparison, approvals, purchase orders/proforma invoices, to delivery and documentation.

Additional Information

• Location: Thane, Mumbai
• Salary: ₹25,000–₹30,000 per month (in-hand)
• Work Schedule: Monday to Saturday
• Working Hours: 10:00 AM to 7:00 PM