Document Controller

About the role

Had-Fab Ltd is seeking a detail-oriented and highly organised Document Controller to contribute to the smooth execution of engineering and subcontract projects. Reporting to the Senior Document Controller, you will ensure all critical project documents are accurately maintained, easily accessible, and comply with company and project standards.

Key Responsibilities

• Oversee and maintain a centralised document control system.
• Manage engineering drawings, their revisions, and all technical documentation.
• Handle subcontractor contracts, correspondence, purchase orders, and Bills of Materials with precision.
• Track technical submissions, approvals, variations, and change requests consistently.
• Enforce consistent use of naming conventions, version control, and metadata standards for all documents.
• Maintain thorough audit trails to record changes and project variations.
• Coordinate submission and approval processes between Engineering, Procurement, Project Management, and Commercial teams.
• Communicate effectively with subcontractors and external parties.
• Generate comprehensive reports detailing document statuses, pending actions, and compliance metrics.
• Support quality assurance efforts, including project audits and ensuring adherence to business-system standards.
• Provide guidance and best-practice advice to team members on document control procedures.

Candidate Profile

• Proven experience in engineering document control, preferably within sectors like construction, infrastructure, or energy.
• In-depth knowledge of subcontractor document workflows.
• Familiarity with document management platforms such as Aconex, Asite, SharePoint, or Autodesk Construction Cloud.
• Strong understanding of version control, naming policies, and metadata management.
• Exceptional attention to detail and superior organisational capabilities.
• Ability to prioritise tasks effectively and collaborate across multiple teams.
• Clear, confident communication skills.

Desirable Additional Qualifications

• Experience working within BIM (Building Information Modeling) workflows and integrating document control processes.
• Basic understanding of engineering drawings and associated terminology.
• Knowledge of ISO 9001 quality management standards or similar systems.
• Familiarity with procedures regarding change control and project variations.

About Had-Fab

Had-Fab is an expanding family-owned specialist in fabrication and engineering solutions supporting major UK infrastructure and engineering projects. The company values collaborative teamwork and offers the opportunity to be involved in diverse and challenging projects.