Executive Officer

About Shepparton Villages

Shepparton Villages (SRV) is a distinguished provider of retirement living and aged care services with three locations in the Greater Shepparton region. Our mission is to offer a safe, encouraging, and welcoming environment that enhances the retirement experience of our residents. We prioritize health, wellbeing, diversity, respect, and teamwork, fostering a positive and inclusive workplace culture. As an equal opportunity employer, we invite you to join us in making a difference in residents' lives and contributing to our organisation's success.

Role Overview

The Executive Officer performs a vital role offering secretarial and administrative support directly to the CEO. This position ensures professional coordination and assistance to the CEO, senior executives, and operational committees. The role requires managing confidential matters with discretion and the ability to work effectively under pressure. The position is part-time, totaling 30.4 hours weekly across four days, scheduled in agreement with the CEO.

Key Responsibilities

• Support the Executive Administrator by managing the CEO’s appointments and organizing meetings daily.
• Coordinate, prepare, and distribute agendas, documentation, and minutes for meetings and operational committees.
• Assist the CEO with special projects as needed.
• Draft confidential correspondence on behalf of the CEO and executive team.
• Provide coverage for the Executive Administrator during absences, which may include occasional out-of-hours work.
• Assist in handling freedom of information requests.

Required Skills and Attributes

• Excellent written and verbal communication skills capable of producing diverse quality documents for multiple audiences.
• Intermediate to advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Willingness and flexibility to work beyond typical business hours when required.
• Knowledge and experience in corporate governance, specifically preparing Board agendas, papers, and minutes.
• Previous experience working as an Executive Assistant, Personal Assistant, or Executive Officer.
• Strong attention to detail and accuracy, with the ability to work independently.
• Excellent organisational skills, capable of prioritizing tasks to meet deadlines effectively.
• Proven ability to maintain confidentiality in all matters.
• Ability to build and sustain positive working relationships with Board members, management, staff, and external stakeholders.

Benefits and Workplace Culture

• Access to generous salary packaging as part of a not-for-profit organisation.
• Opportunities for professional growth and development.
• Competitive salary package including superannuation.
• A collaborative and supportive work environment.