Office Manager

Role overview

Inclusive Dialogue on Energy in Africa (IDEA) is hiring an Office Manager for a full-time, onsite position in the United Arab Emirates. This role is suited to an entry-level or mid-level professional who can keep daily office functions running smoothly, support administration across teams, and help maintain an efficient workplace.

Key responsibilities

• Oversee routine office operations and general administrative work.
• Plan and manage office calendars, meetings, and appointments.
• Monitor office inventory, equipment, and relationships with vendors.
• Support document handling, filing systems, and record maintenance.
• Assist with employee onboarding and basic HR-related administration.
• Respond to phone calls, emails, and other correspondence in a professional manner.
• Arrange travel, lodging, and event coordination when needed.
• Help ensure office rules, policies, and procedures are properly followed.
• Provide administrative and operational assistance to management and other departments.
• Support the planning of company meetings, events, and team activities.

Requirements

• A diploma or bachelor’s degree in Business Administration, Management, or a similar discipline is preferred.
• Experience in office administration, office coordination, or a comparable position is beneficial.
• Strong ability to organize tasks and manage multiple priorities.
• Good communication skills and a professional approach to working with others.
• Comfortable using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Capable of working on your own and handling priorities efficiently.
• High attention to detail with solid troubleshooting and problem-solving skills.
• Reliable, professional, and service-focused work style.

What the company offers

The organization offers a supportive and collaborative workplace, chances to build your career, exposure to different business activities and projects, ongoing learning opportunities, and a competitive compensation and employee benefits package.

Additional information

This is a full-time role with an entry-level to mid-level experience profile. The position focuses on administrative coordination, office support, and cross-functional communication.