- خبرة
- 3-5 سنوات
- مرتب
- USD 80 – USD 80 / hour
- الوظائف الشاغرة
- 1
- تم النشر
- ستارة
- وضع العمل
- العمل من المنزل
- سيرة ذاتية
- مطلوب للتقديم
المسمى الوظيفي
About the Role
The Sage Group's client, a leading AI company, is looking for a highly detail-focused and process-oriented Procurement Operations Coordinator to support the Sales & Marketing procurement functions. This role amplifies the efforts of the Sales & Marketing Procurement Operations Lead by managing vital workflows such as purchase request intake pipelines, Slack inquiries, month-end expense collection, and purchase order reviews. You will collaborate closely with procurement leads, marketing teams, accounts payable, and finance departments.
Key Responsibilities
- Oversee the purchase request intake queue by verifying request completeness, identifying missing information, and maintaining service-level agreements to minimize delays.
- Manage contract workflows, including routing and status tracking.
- Recognize issues requiring escalation, proactively inquire before encountering roadblocks, and highlight new cases to update documentation.
- Detect and resolve stalled purchase requests.
- Maintain proactive communication with requesters on request status and promptly report obstacles.
- Assist business partners by responding to common questions per the documented playbook, facilitate office hours, and escalate unresolved issues to the Procurement Ops Lead.
- Identify recurring queries to suggest documentation or process improvements.
- Support month-end closing by running reports on stale or unbilled purchase orders and coordinating their review for closure or modifications.
- Collect accrual and variance data from spend owners and vendors specifically for Sales & Marketing.
- Prepare initial analyses of variance trends and causes for selected vendors.
- Spot vendor, requester group, or category-related hygiene issues needing attention.
- Assist with maintaining and updating standard operating procedures, decision trees, and guides.
- Identify and suggest efficiency improvements and clearer frameworks within procurement operations.
Qualifications and Experience
- Three to five years of experience in procurement operations, accounts payable, finance, accounting, or a related operational role.
- Proven background in managing procurement intake, workflows, and documentation.
- Solid understanding of financial controls, accounting principles, accrual processes, and budget versus actuals reconciliation.
- Experience supporting Sales & Marketing procurement functions and related contracting or business process expenditures.
Desired Attributes
- Exceptional attention to detail, capable of identifying errors, validating data, and ensuring thorough follow-up.
- Strong problem-solving skills with an ability to resolve issues at their root cause.
- Excellent written communication to respond to multi-part inquiries, clarify processes for non-technical audiences, and document procedures effectively.
- Collaborative team player who asks pertinent questions and knows when to escalate issues appropriately.
- Adaptable and comfortable working in a fast-changing, high-growth environment with shifting priorities and ambiguity.
Preferred Skills and Tools
- Familiarity with Excel or Google Sheets, Zip, Slack, and Ironclad.
- Experience in month-end close processes or vendor reconciliation.
- Capability in documenting complex procedures for audiences without technical backgrounds.
Additional Information
- This is a 12+ month contract position.
- Work location is remote with preference for candidates near San Francisco or Seattle.
- Compensation is $80 per hour on a W2 basis.