Contract Specialist

About the Role

We are seeking a Contract Specialist to join our Procurement Department, based in our New York office with a hybrid schedule of three days onsite and two days remote. This position is integral to managing contract negotiations, drafting, and administration to support our sourcing initiatives effectively.

Key Responsibilities

• Draft, review, and negotiate commercial contracts, ensuring adherence to company policies and legal requirements.
• Work closely with internal stakeholders and legal teams to resolve contract-related concerns and minimize risks.
• Keep detailed and organized records of contract versions, approvals, and execution progress.
• Support Senior Sourcing Managers during vendor selection, RFP/RFI processes, and bid evaluations.
• Prepare comprehensive reports, presentations, and supporting documents for procurement decision-making.
• Monitor supplier performance to ensure compliance with contractual terms.
• Coordinate client requests and purchasing activities, acting as the intermediary between stakeholders and suppliers.
• Provide administrative and communicative assistance to facilitate procurement operations.
• Create and analyze procurement reports to uncover trends, savings opportunities, and compliance issues.
• Maintain contract lifecycle management tools like dashboards and trackers.
• Collaborate with executives, legal teams, and business units to align procurement practices with company objectives.
• Assist in internal audits and compliance assessments related to contracts and procurement.

Qualifications and Experience

• A minimum of 5 years in contract negotiation and commercial contract law.
• At least 3 years involved in sourcing or supply chain management within a corporate environment.
• Superior written and verbal communication skills, including business and legal language proficiency.
• Strong organizational capabilities with an ability to juggle multiple tasks efficiently.
• Experience with Microsoft Office 365, Adobe Acrobat Pro, and e-signature tools such as DocuSign.
• Professional attitude with excellent customer service skills to engage with senior executives effectively.
• Ability to adapt swiftly to evolving business needs and multitask in a dynamic setting.

Desirable Skills

• Familiarity with ERP or corporate financial management systems like PeopleSoft Financials.
• Knowledge of contract lifecycle management methodologies and software.
• Understanding of Uniform Commercial Code and fundamental contract law concepts.
• Exposure to source-to-pay systems and platforms such as GEP.

Work Location and Schedule

This role follows a hybrid working model, requiring presence three days per week at the New York Headquarters (520 Madison Avenue) with two days remote.