Executive Assistant

About Guild Capital

Guild Capital is an early-stage venture capital firm investing primarily in founders from the US, UK, and India as their initial institutional backer. Over the past decade, the firm has achieved top-tier returns and dedicates itself to being a trusted partner by actively aiding portfolio companies in growth strategy development, building high-performance teams, and capital raising for expansion.

Role and Responsibilities

The Executive Assistant will be a crucial member of Guild Capital's global administrative team, chiefly providing support to the Chairman and assisting with the firm's internal operations. The role covers a broad range of administrative and logistical duties including:

• Managing intricate and dynamic calendars for multiple partners, coordinating meetings with internal staff, investors, and board members, as well as handling travel arrangements.
• Organizing detailed domestic and international travel plans, covering flights, accommodation, transportation, and scheduling.
• Preparing meeting materials, managing logistics, and ensuring partners have all required information and resources.
• Handling communications by prioritizing and filtering emails and calls and drafting appropriate responses on behalf of partners.
• Providing support for investor relations through assisting LP communications, organizing investor meetings, and preparing fundraising documentation.
• Planning events such as firm gatherings, partner dinners, portfolio company events, and annual LP meetings.
• Maintaining thorough and well-ordered digital and physical filing systems for important documents, contracts, and correspondence.
• Processing expense reports, managing receipts, and ensuring timely expense reimbursements.
• Supporting various strategic initiatives and ad-hoc projects as required.

Requirements

• Bachelor’s degree is a mandatory qualification.
• Minimum of three years’ experience providing executive support to senior leaders or family offices in sectors like finance or real estate, demonstrating ability to thrive in fast-paced environments.
• Candidates must reside in Miami or be willing to commute there as necessary.
• Exceptional organizational and interpersonal communication skills are essential.
• Professionalism and responsiveness in addressing emails, calls, and texts promptly.
• A proactive mindset with a strong problem-solving attitude.
• Ability to remain composed and resourceful, solving problems independently under pressure.
• Flexibility to adapt to changing priorities and willingness to work outside normal business hours, including evenings and weekends.
• Proficient knowledge of Google Workspace and Microsoft Office applications.
• Discretion in handling confidential information.
• Willingness to travel both domestically and internationally when needed.