Executive Assistant

Overview

We are seeking a dedicated Executive Assistant for Horseshoe Bay Resort located in Houston, TX. This full-time on-site role involves comprehensive administrative support to the General Manager, managing complex schedules, communications, and various operational and HR-related tasks within a fast-paced hospitality environment.

Key Responsibilities

• Efficiently manage the General Manager's intricate calendar including appointments, meetings, and travel arrangements.
• Prepare and coordinate agendas, presentations, reports, correspondence, and meeting materials.
• Act as the primary intermediary for all communications directed to the General Manager from both internal and external sources.
• Handle calls, emails, and requests with discretion, prioritizing effectively.
• Record meeting minutes and monitor follow-up action items to ensure timely completion.
• Organize executive meetings, leadership events, and hotel functions.
• Safeguard confidential files, records, and sensitive business data.
• Support the preparation of monthly reports, business reviews, budgets, and operational presentations.
• Anticipate and resolve administrative challenges proactively.
• Assist in planning executive visits, ownership meetings, brand audits, and special events.
• Provide administrative support for routine Human Resources functions and daily office activities.
• Coordinate onboarding logistics, orientation material preparation, and documentation for new hires.
• Support employee engagement programs including recognition events and activities.
• Maintain accurate and confidential personnel files and HR records.
• Arrange interviews, training sessions, and internal meetings.
• Contribute to HR communications, announcements, and compliance tasks as assigned.
• Perform additional job-related duties as required.

Required Skills and Abilities

• Exceptional verbal and written communication skills in English.
• Highly motivated, organized, and capable of juggling multiple priorities independently.
• Maintain a professional demeanor, appearance, and exercise sound judgment at all times.
• Proficient use of Microsoft Office Suite and other office productivity applications.
• Basic knowledge of Artificial Intelligence tools, such as ChatGPT, to assist in documentation tasks.
• Ability to manage confidential and sensitive information with discretion.
• Strong interpersonal skills, enabling effective communication with executives, staff, clients, and guests using tact and diplomacy.
• Experienced in coordinating calendars, meetings, travel, and administrative functions in a busy setting.

Additional Requirements and Skills

• Calendar management and travel coordination expertise.
• Ability to take accurate meeting minutes and prepare reports.
• Experience with HR administration including onboarding, compliance, and employee event coordination.
• Event planning capabilities and budget preparation.

Employment Details

Location: Houston, TX
Employment Type: Full-time, on-site
Company: Horseshoe Bay Resort
Salary: Not specified
Number of Openings: Not specified