Job description

Overview

We are seeking a dedicated Executive Assistant for Horseshoe Bay Resort located in Houston, TX. This full-time on-site role involves comprehensive administrative support to the General Manager, managing complex schedules, communications, and various operational and HR-related tasks within a fast-paced hospitality environment.

Key Responsibilities

Efficiently manage the General Manager's intricate calendar including appointments, meetings, and travel arrangements.
Prepare and coordinate agendas, presentations, reports, correspondence, and meeting materials.
Act as the primary intermediary for all communications directed to the General Manager from both internal and external sources.
Handle calls, emails, and requests with discretion, prioritizing effectively.
Record meeting minutes and monitor follow-up action items to ensure timely completion.
Organize executive meetings, leadership events, and hotel functions.
Safeguard confidential files, records, and sensitive business data.
Support the preparation of monthly reports, business reviews, budgets, and operational presentations.
Anticipate and resolve administrative challenges proactively.
Assist in planning executive visits, ownership meetings, brand audits, and special events.
Provide administrative support for routine Human Resources functions and daily office activities.
Coordinate onboarding logistics, orientation material preparation, and documentation for new hires.
Support employee engagement programs including recognition events and activities.
Maintain accurate and confidential personnel files and HR records.
Arrange interviews, training sessions, and internal meetings.
Contribute to HR communications, announcements, and compliance tasks as assigned.
Perform additional job-related duties as required.

Required Skills and Abilities

Exceptional verbal and written communication skills in English.
Highly motivated, organized, and capable of juggling multiple priorities independently.
Maintain a professional demeanor, appearance, and exercise sound judgment at all times.
Proficient use of Microsoft Office Suite and other office productivity applications.
Basic knowledge of Artificial Intelligence tools, such as ChatGPT, to assist in documentation tasks.
Ability to manage confidential and sensitive information with discretion.
Strong interpersonal skills, enabling effective communication with executives, staff, clients, and guests using tact and diplomacy.
Experienced in coordinating calendars, meetings, travel, and administrative functions in a busy setting.

Additional Requirements and Skills

Calendar management and travel coordination expertise.
Ability to take accurate meeting minutes and prepare reports.
Experience with HR administration including onboarding, compliance, and employee event coordination.
Event planning capabilities and budget preparation.

Employment Details

Location: Houston, TX
Employment Type: Full-time, on-site
Company: Horseshoe Bay Resort
Salary: Not specified
Number of Openings: Not specified