A
Administrative Assistant
AR Homes Jacksonville - Marcus Allen Homes, Inc.
Jacksonville, FL · Full Time
Be the first to apply
- Experience
- 3+ yrs
- Salary
- USD 45,000 – USD 50,000 / year
- Openings
- 1
- Posted
- 2 hours ago
- Work mode
- In office
- Education
- Associate Degree
- Resume
- Required to apply
Where you'll work
Job description
About the Role
We are seeking a dedicated Administrative Assistant to join the studio team at AR Homes Jacksonville, part of Marcus Allen Homes, Inc. This full-time, on-site position requires experience in administrative support, bookkeeping, purchasing, and inventory management within a dynamic retail or interior design environment. Candidates passionate about interior design and proficient in Microsoft Office Suite are highly valued.
Key Responsibilities
- Manage purchasing tasks, including ensuring orders are accurately placed, paid for, and shipped promptly.
- Track orders and provide monthly updates to clients regarding their status.
- Perform light bookkeeping duties, including billing and invoicing.
- Establish new vendor accounts and foster strong vendor relationships.
- Receive and inspect incoming showroom orders, input details into the internal tracking system, and handle heavier items with assistance when needed.
- Ensure all inventory items within the showroom are properly tagged and priced, file any damage claims, and assist with the yearly inventory count.
- Maintain the showroom’s overall appearance and upkeep daily operations such as greeting visitors, answering phones, restocking refreshments bi-monthly, receiving mail and packages, and clerical tasks.
- Support designers by scheduling studio appointments, managing the design library (ordering and filing samples), and preparing for project installations and client selection meetings.
Qualifications and Skills
- Proficient with Microsoft Office Suite applications.
- Strong communication abilities and energetic, self-driven team player characteristics.
- Critical thinker with effective problem-solving skills.
- Experience or enthusiasm for interior design considered a plus.
- Associate degree or equivalent experience.
- Minimum of three years in an administrative role within the design industry.
- Willingness and ability to relocate to Jacksonville, FL before commencing employment.
Benefits and Schedule
- Annual salary between $45,000 and $50,000.
- Health, dental, and vision insurance coverage.
- Paid time off available.
- Bonus opportunities as supplemental pay.
- Work schedule: Monday through Friday, 8-hour shift per day.