Administrative Assistant

About the Role

We are seeking a dedicated Administrative Assistant to join the studio team at AR Homes Jacksonville, part of Marcus Allen Homes, Inc. This full-time, on-site position requires experience in administrative support, bookkeeping, purchasing, and inventory management within a dynamic retail or interior design environment. Candidates passionate about interior design and proficient in Microsoft Office Suite are highly valued.

Key Responsibilities

• Manage purchasing tasks, including ensuring orders are accurately placed, paid for, and shipped promptly.
• Track orders and provide monthly updates to clients regarding their status.
• Perform light bookkeeping duties, including billing and invoicing.
• Establish new vendor accounts and foster strong vendor relationships.
• Receive and inspect incoming showroom orders, input details into the internal tracking system, and handle heavier items with assistance when needed.
• Ensure all inventory items within the showroom are properly tagged and priced, file any damage claims, and assist with the yearly inventory count.
• Maintain the showroom’s overall appearance and upkeep daily operations such as greeting visitors, answering phones, restocking refreshments bi-monthly, receiving mail and packages, and clerical tasks.
• Support designers by scheduling studio appointments, managing the design library (ordering and filing samples), and preparing for project installations and client selection meetings.

Qualifications and Skills

• Proficient with Microsoft Office Suite applications.
• Strong communication abilities and energetic, self-driven team player characteristics.
• Critical thinker with effective problem-solving skills.
• Experience or enthusiasm for interior design considered a plus.
• Associate degree or equivalent experience.
• Minimum of three years in an administrative role within the design industry.
• Willingness and ability to relocate to Jacksonville, FL before commencing employment.

Benefits and Schedule

• Annual salary between $45,000 and $50,000.
• Health, dental, and vision insurance coverage.
• Paid time off available.
• Bonus opportunities as supplemental pay.
• Work schedule: Monday through Friday, 8-hour shift per day.