Contracts Coordinator

Role overview

AECOM is hiring a Contracts Coordinator for its Dublin office in Greater Dublin. The position supports contract administration work within the aviation sector and is structured as a hybrid role, with three days on site and two days working remotely each week.

AECOM describes itself as a global infrastructure consulting firm focused on helping clients solve complex challenges across transportation, buildings, water, energy, and environmental projects. The organisation emphasizes delivering practical, long-term impact through advisory, planning, design, engineering, program management, and construction management services.

What you will do

• Carry out contract administration activities in line with contract management standards and agreed contractual terms, and escalate any non-compliance to the Contract Manager.
• Put approved contract management plans and strategies into action.
• Define and track key performance indicators to support contractor and consultant performance monitoring.
• Set KPI targets within NEC incentive schedules and assess contractor performance against those targets.
• Complete contractor or consultant performance reviews for consideration and approval, and support improvement plans where needed.
• Advise the Project Manager or Service Manager on contract administration matters, including compensation events, early warnings, and payment applications through to final assessment.
• Draft contract communications and instructions on behalf of the Project Manager or Service Manager, depending on the contract type.
• Respond to contractors or consultants within the response timelines required under the contract.
• Work with Cost Managers, Schedulers, and the Project Manager to communicate quotation acceptances, compensation event assessments, and programme acceptances.
• Run the early warning process and maintain the early warning register accurately and up to date.
• Obtain Project Manager approval before issuing communications or instructions and work only within delegated authority limits.

Experience and qualifications

The successful applicant should bring experience from aviation-related work and have a strong background in NEC contract administration. The role calls for at least 5 years of hands-on experience managing contracts effectively under the NEC suite.

Additional experience should include monitoring contractor and consultant performance, handling claims, setting KPIs for contractor or consultant organisations, developing related incentive schedules, and administering NEC contracts on an ongoing basis.

Additional information

AECOM states that it welcomes applicants from all backgrounds and abilities and values diversity, including neurodiversity. If you need reasonable accommodation during the application process because of a disability, you can contact the company using the email provided in the original posting.

The company also notes that it is committed to a secure recruitment process. Newly hired employees must complete in-person Day 1 onboarding at an AECOM office location as a condition of employment.

AECOM highlights its hybrid work approach and says employees may work from an office, remote location, or client site depending on the needs of the role. The company also mentions that it offers compensation, benefits, and well-being programs, and that it is a Disability Confident Employer that will offer an interview to applicants with a disability or long-term condition who meet the minimum essential criteria.

All information is kept confidential in line with equal employment opportunity guidelines.