Executive Assistant – Macquarie Capital

About the Opportunity

Macquarie Group is seeking an Executive Assistant to join its dynamic Macquarie Capital team in Singapore. As part of a well-established global financial services group, you’ll play a pivotal role in supporting executives and a fast-moving team, collaborating closely with other Executive Assistants. You will be integral to facilitating seamless business operations and fostering a collaborative office culture.

Key Responsibilities

• Manage complex and frequently changing executive calendars for multiple leaders.
• Coordinate internal and external meetings with stakeholders globally, organizing venues, catering, and preparing necessary materials.
• Handle executive email inboxes and provide proactive support in prioritizing communications.
• Arrange intricate domestic and international travel, including booking flights, accommodations, transportation, obtaining visas, and organizing client entertainment.
• Work collaboratively with peers to organize staff events such as end-of-year celebrations and all-hands meetings.
• Process purchase orders and invoices; oversee submission of accurate monthly expense reports.

Candidate Profile

• Demonstrated experience in executive assistance, office administration, or related support roles, preferably in a fast-paced business environment.
• Proven ability to deliver high-quality administrative support across a range of stakeholders.
• Strong organizational and multitasking skills, with capacity to swiftly adapt to shifting priorities.
• Exceptional verbal and written communication skills in English, effective at all levels of an organization.
• Meticulous attention to detail, sound decision-making abilities, and a dedication to delivering professional, reliable service.

Employee Benefits

• Additional 1 wellbeing leave day and 5 paid Flexi-Leave days each year.
• Comprehensive parental leave benefits: 20 weeks paid leave for primary caregivers, 12 paid transition leave days upon return, and 6 weeks for secondary caregivers.
• Paid volunteer days (2 per year) and a donation matching program.
• Opportunity to purchase extra annual leave as needed.
• Medical and life insurance, psychological and financial wellbeing initiatives, and flexible wellbeing credits.
• Wide range of professional development and learning opportunities, including reimbursement for selected memberships or subscriptions.
• Flexible and hybrid working options (role permitting) and reimbursement for home office equipment.

About Macquarie Capital

Macquarie Capital is dedicated to forging partnerships with businesses, startups, and governments, delivering cutting-edge solutions across corporate advisory, investing, development, and capital markets. The group specializes in infrastructure, technology, and resource sectors, fueling innovation and global growth.

Inclusion & Accessibility

Macquarie Group is committed to creating an inclusive environment where all backgrounds and perspectives are respected and valued. Reasonable adjustments are available throughout the recruitment and employment processes for individuals who require additional support or accommodations.