Proposals Manager

About the Client

The hiring organization is a global contract research provider supporting pharmaceutical, biotechnology, and medical device companies. Founded in 2004, it began with expertise in statistics and data management and has since grown into a broad clinical research services partner. With its main office in Markham, Ontario, Canada and additional presence across the United States, Asia, and Europe, the company delivers high-quality clinical development support with a strong focus on client service.

Role Overview

The Proposals Manager will own the end-to-end process for clinical research project proposals. This position is focused on producing timely, accurate, and client-oriented proposals while coordinating across functions and keeping each submission aligned with business priorities. The role is central to winning new work through proposal management, budget planning, contract support, and a seamless transition to the project delivery team.

Key Responsibilities

• Lead proposal activity from the first request for information or proposal through submission and final handoff.
• Create proposals for both biometrics-only engagements and full-service clinical research programs across all trial phases.
• Work closely with internal stakeholders and external clients to build strategic, high-quality proposal responses and support bid defense preparation.
• Review proposal requirements and coordinate leadership input to stay on track with delivery timelines.
• Spot potential risks to proposal completion, take action to reduce them, and escalate concerns when required.
• Define estimating assumptions and collect third-party pricing inputs to support budget creation.
• Act as the main point of coordination for contract and bid-related activities.
• Maintain accuracy and consistency across proposal narratives, pricing, and supporting materials.
• Prepare polished proposal documents, cover letters, and budget presentation materials.

Requirements

• Background in managing proposals and contracts within clinical research.
• Proven ability to work with cross-functional teams and outside partners.
• Strong planning and organizational ability, with close attention to deadlines and details.
• Hands-on experience with proposal documentation and budget preparation.

Compensation

Pay and overall compensation will be determined based on the candidate’s experience, skill set, and other relevant considerations.

Equal Opportunity

The employer is committed to inclusive hiring and welcomes applications from qualified candidates regardless of race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Additional Information

This opportunity is being shared by a recruitment partner and not by the employer of record. The role is intended to connect candidates with the hiring company’s application process, which may be hosted on its own career site or ATS.