Senior Internal Events Coordinator

About the role

This role sits within the Internal Events team and is based in New York City with a hybrid work setup. You will coordinate in-person meetings and events locally in NYC while also supporting high-impact events remotely across global offices such as São Paulo, Mexico City, and Dublin.

The team’s mission is to make internal events engaging, inspiring, and aligned with the company’s goal of helping people create a life they love. Events may include client meetings, team all-hands, conferences, advertiser launches, summits, executive dinners, and the annual holiday celebration.

Key responsibilities

• Manage around 20 event requests each month across New York and other international offices.
• Work directly with employees during planning to ensure event plans follow company guidelines and budget expectations.
• Coordinate workplace and facilities support for each event host and act as the main point of contact for onsite execution.
• Partner with cross-functional teams to make sure all venue and facilities needs are handled smoothly.
• Send timely updates and 48-hour reminders to event hosts before events.
• Oversee events onsite and monitor execution from setup through completion.
• Arrange internal facilities support such as catering, security, maintenance, IT, movers, floor planning, freight handling, insurance certificates, HVAC, and other vendor-related services.
• Carry out physical setup and reset of event spaces when needed, including moving furniture and reconfiguring layouts for smaller events.
• Support larger room resets with help from teammates when the move is more complex.
• Track event data continuously to spot patterns, risks, and service gaps.
• Contribute to broader team initiatives and take ownership of smaller ad hoc projects within the workplace organization.
• Work with senior colleagues on major company events, including the New York holiday party, to build experience and support execution.

Requirements

• At least 3 years of experience in event coordination, event management, venue management, or a similar hospitality role involving direct client or guest contact.
• Comfort with physically supporting light furniture and room moves alongside teammates.
• Flexibility to work around event needs, including evenings, weekends, and occasional domestic or international travel.
• Strong customer service mindset with a proactive, positive approach to employee needs.
• Professional communication skills, including confidence in speaking with senior leaders and executives.
• Ability to manage detailed event production with planning windows ranging from one week to six months.
• Strong problem-solving skills and the ability to anticipate issues well in advance.
• Self-driven, organized, and able to work independently while remaining a strong team collaborator.
• Excellent multitasking and time-management skills in a fast-paced, deadline-driven environment.
• Positive, patient, motivated, and eager to learn and grow.
• Creative mindset with a desire to improve internal events and deliver experiences that stand out.
• Interest in learning event production, operations, and logistics in a tech workplace, with the understanding that the coordinator is responsible for running events rather than attending them as a guest.

Additional information

This is described as a full-time hybrid position based in New York City. The posting also references coordination of events in global office locations and occasional travel. No compensation, benefits, or opening count are provided in the source.