Administrative Coordinator

About the Role

Jesus Film Project invites candidates passionate about advancing the Gospel of Jesus Christ to apply for the role of Administrative Coordinator. This full-time position is based in Orlando, FL, offering a hybrid work model with three days onsite and two days remote. The organization embraces faith as an integral part of daily work and encourages utilizing individual gifts to support the mission.

Job Responsibilities

• Coordinate calendars for assigned leaders, schedule various meetings (phone, video, and in-person), align with team schedules, and monitor travel plans.
• Organize leadership and team meetings, including preparation of agendas, confirming attendance, managing remote access, booking venues, catering arrangements, note-taking, and tracking participation and follow-up actions. May facilitate segments like trainings, updates, devotionals, or interactive activities.
• Manage communication and project management tools such as Slack, Asana, WhatsApp, Google Chat, and HelpScout by handling user access permissions, tracking tasks, routing inquiries, and developing standard response templates. Also, utilize Salesforce for reporting and communication workflow support, including acting as an email delegate for team leaders.
• Handle licensing and contract requests in collaboration with Legal Operations and Global Compliance Office, ensure regulatory compliance, and manage agreement preparations, tracking, and renewals via the Contract Tool.
• Maintain and update contact data within Google Groups and other team directories.
• Audit monthly financial statements, oversee Interim Requests for Allocation (IRAs), coordinate wire payments, and assist with budget management and financial reporting for leaders and teams.
• Support funding procedures by auditing requests with SPQ, ECM, and Allocation applications, monitoring deadlines, compiling reports, and assisting software engineering with application testing.
• Provide logistical support for tri-annual Allocation Meetings including room setup, data management, app testing assistance, and pre-meeting financial review sessions with leaders to prepare for presentations.
• Assist with the administration of Jesus Film Project applications such as myDigitalWorkSpace, Allocation, ECM, and SPQ by generating reports, processing funding and equipment requests, and controlling user access.
• Coordinate logistics for team retreats and events, including travel arrangements, agenda planning, meal coordination, and activity scheduling.

Qualifications

• Preferred: Associate degree in Business Administration or a related field; however, equivalent experience will be considered.
• Minimum of three years in progressively responsible office management or administrative roles.
• Proficiency with advanced computer applications.

Additional Information

Compensation starts at $18.75 per hour. The role requires committed collaboration within a faith-based mission environment and attentiveness to detail in administrative and financial processes.