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Position Overview

Ogletree Deakins invites an experienced Docketing Specialist to join its Client Information Risk Services team, embracing a collaborative culture focused on positive core values. This full-time remote opportunity requires the candidate to reside in a state where the firm has a physical office. The role centers on reviewing electronic mail and legal filings with precision and maintaining clear communications with attorneys, paralegals, and practice assistants. The Specialist also handles specific projects at local, regional, or firm-wide levels.

Key Duties

Examine legal records and input schedules or deadlines accurately into the docketing system.
Produce and verify quality for routine and specialized docketing reports, and distribute them as per departmental schedules.
Study and distribute updated rules, preferences, and standards from federal, state, and judicial authorities concerning date calculations.
Identify and resolve conflicting data before system entry.
Ensure proper preservation of source documents and docket confirmations in the Document Management System.
Stay informed on procedural developments and forum rules relevant to docketing responsibilities.
Conduct comprehensive research on calendaring and jurisdictional rules within docketing software.
Perform complex date calculations applying jurisdiction-specific regulations.

Qualification Requirements

Bachelor’s degree or equivalent experience with no less than four years in litigation.
Knowledge of federal and state agency operations.
Preference given to candidates experienced with CourtAlert or other docketing platforms.
Proficiency in Microsoft Office suite including Word, Excel, Outlook, and familiarity with Document Management Systems.
Understanding of PACER and Electronic Court Filings (ECFs).
Strong analytical, research, and reasoning abilities demonstrating an understanding of data relationships.
An unwavering attention to detail and accuracy.
Exceptional verbal and written communication skills with the ability to interact effectively with all firm levels.
Capability to manage multiple assignments within dynamic turnaround timelines.
Strong ownership and accountability for projects and special assignments.
Initiative and sound independent judgment.
Dependability and ability to work autonomously or collaboratively in a team.
Customer service oriented with a proactive and ethical approach to work.

Additional Information

The firm welcomes applicants with criminal histories in line with the Los Angeles Fair Chance Initiative and Fair Chance Ordinance requirements.

Salary Range By Location

California: $67,272 to $102,159
Colorado: $71,604 to $92,664
Connecticut: $71,604 to $97,126
Illinois: $75,052 to $97,126
Jersey City, NJ: $78,941 to $102,159
Nevada: $65,239 to $84,427
Maryland: $67,272 to $87,058
Massachusetts: $78,941 to $102,159
Minnesota: $67,272 to $87,058
New Jersey: $78,941 to $102,159
New York City, NY: $78,941 to $102,159
New York State: $65,239 to $102,159
Ohio: $65,239 to $84,427
Rhode Island: $65,239 to $84,427
Washington, D.C.: $75,052 to $97,126
Washington State: $75,052 to $97,126

Employee Benefits

Ogletree Deakins provides comprehensive benefits including paid time off, sick leave, 401(k) match, profit sharing, paid holidays, parental leave, health and life insurance including dental and vision, Health Savings and Flexible Spending Accounts, tuition reimbursement, and an employee assistance program.

About Ogletree Deakins

Recognized as a leading labor and employment law firm, Ogletree Deakins has been honored as a “Law Firm of the Year” for fourteen consecutive years in labor and employment litigation. The firm employs more than 1,100 attorneys across 60 offices internationally, representing a vast client base including Fortune 50 companies. The firm emphasizes diversity and equal opportunity in its hiring and workplace practices.

Docketing Specialist