Executive Assistant

Overview

This hybrid Executive Assistant role is based in Needham, MA, requiring presence 2-3 days per week. The salary range for this position is $136,000 to $143,000 annually.

About Candel Therapeutics

Candel Therapeutics is a clinical-stage biopharmaceutical company committed to developing innovative off-the-shelf cancer immunotherapies. Our proprietary platforms combine genetically engineered adenovirus and HSV constructs to stimulate personalized systemic anti-tumor immune responses. With successful Phase 3 outcomes for our lead candidate, we are at a pivotal stage to bring transformative cancer treatments to patients.

Work Culture

At Candel, we foster a mission-driven, collaborative environment that values diversity, innovation, and mutual support. Leadership emphasizes transparency, empowerment, trust, flexibility, and accountability, encouraging our team to take ownership and innovate daily. The company thrives in a lean, fast-paced environment where each role significantly impacts patient outcomes.

Position Summary

The Executive Assistant will act as a strategic partner to senior leaders, including the Chief Commercial Officer, General Counsel, and Chief Financial Officer. Beyond basic calendar oversight, this role involves ensuring effective operation within a dynamic biotech setting by managing competing priorities, coordinating communications, schedules, travel, and essential business activities with exceptional organizational skills and foresight.

Key Responsibilities

• Deliver high-level, proactive administrative support to senior executives.
• Manage complex calendars, resolving scheduling conflicts and aligning with strategic priorities.
• Coordinate internal and external meetings, including agenda setting, preparation of materials, logistics, and follow-up.
• Ensure meeting protocols are upheld, managing agenda distribution, room bookings, and virtual meeting technologies.
• Arrange and manage detailed itineraries for domestic and international travel including flights, lodging, and ground transportation.
• Handle travel modifications promptly and professionally.
• Process and track executive expense reports complying with company policies and timelines.
• Support presentation creation and executive documentation including formatting and proofreading.
• Maintain confidential records and documentation meticulously.
• Establish and maintain productive relationships throughout the organization and with external partners.
• Contribute to special projects and organizational initiatives as necessary.
• Exhibit a hands-on approach, readily assisting in tasks that support organizational growth.

Qualifications

• Bachelor's degree preferred or equivalent education and experience.
• At least 6 years of executive assistant or relevant administrative experience supporting senior leaders, including C-suite executives favored.
• Experience in a growing biotechnology, pharmaceutical, healthcare, or technology company is desirable.
• Proven ability managing complex scheduling, domestic and international travel, and executive meeting coordination.
• Familiarity with coordinating meetings across multiple time zones and collaborating with global teams.
• Strong prioritization skills and ability to remain organized in a fast-moving work environment.
• Excellent problem-solving skills with sound independent judgment.
• High attention to detail and accuracy.
• Outstanding interpersonal skills enabling trust-building and credibility at all organizational levels.
• High emotional intelligence and professionalism with capability to handle sensitive information discreetly.
• Proficient written and verbal communication skills.
• Positive, ownership-driven mindset willing to adapt to evolving business needs.
• Advanced proficiency with Microsoft Office Suite, especially Outlook, PowerPoint, Word, and Excel.
• Must be authorized to work in the United States; no sponsorships available.

Additional Information

At present, the company is not engaging recruitment agencies for this position.