Executive Assistant

About ServiceMaster Brands

ServiceMaster Brands is dedicated to cultivating a future driven by empowered teams and innovative ideas. With a goal to double its size, the company values courage, creativity, and relentless determination. It is a leading provider of residential and commercial services in restoration, cleaning, moving, and bioremediation, operating over 4,600 locations through more than 3,200 franchisees across the United States and internationally, with multiple trusted brands.

Role Overview

The Executive Assistant role supports the CEO and executive leadership with high-level administrative and operational tasks. Responsibilities span managing executive calendars, communication, strategic initiatives, and organizing meetings and corporate events. The position requires meticulous planning and coordination of logistics, budget management, vendor relations, and event execution from start to finish. This role is primarily onsite at the Atlanta Support Center with a hybrid schedule including one day remote per week.

Key Responsibilities

• Deliver top-tier administrative support to the CEO and executives across the organization.
• Effectively manage complex calendars, prioritize and handle scheduling conflicts.
• Act as a primary contact point for executive communications ensuring prompt and organized responses.
• Prepare and distribute sensitive correspondence, reports, presentations, and meeting materials.
• Coordinate logistics for board, leadership, franchise, and executive meetings including minutes and follow-up actions.
• Arrange domestic and international travel plans with comprehensive itinerary and expense tracking.
• Maintain consistent alignment of executive and corporate calendars with business priorities and events.
• Lead and manage company-wide events and special projects, handling vendor liaison, budgets, and onsite coordination.
• Support budget planning efforts and oversee vendor management to optimize cost effectiveness.
• Take on additional administrative and project-related tasks as assigned.

Candidate Qualifications

• Minimum of 5 years in administrative roles managing executive calendars, travel, meetings, and events.
• Demonstrated ability to uphold confidentiality with sensitive information.
• Exceptional organizational aptitude with strong skills in time management and prioritization.
• Excellent written and verbal communication abilities.
• Sound judgment and high attention to detail and accuracy.
• Proactive and resourceful problem-solving and project management skills.
• Capability to multitask and thrive in a fast-paced work environment independently.
• Professional interpersonal skills to cultivate effective relationships internally and externally.
• Proficient user of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Associate's degree preferred but not mandatory.

Benefits and Compensation

• Medical, dental, and vision coverage effective the month following hire.
• Competitive 401(k) matching program for retirement savings.
• Generous paid time off package including 15 days PTO, 10 paid holidays, and 2 floating holidays annually.
• Commitment to career growth and professional development opportunities.

Additional Information

This position requires occasional availability during evenings, weekends, and holidays as needed to support business and event demands. Employment is contingent upon successful background and substance screening. The company is an equal opportunity employer and accommodates applicants with disabilities as required by law. AI technology is employed in parts of the recruitment process to help identify qualified candidates, with all decisions made by human representatives. Applicants needing accommodations during hiring should contact the company directly.