Executive Assistant

Overview

Xencia Technology Solutions, a cloud-first IT services company and Microsoft Gold Certified Partner with expertise in Azure and Microsoft 365, seeks an Executive Assistant to support the CEO. This role is based in Bangalore or Kochi and demands a highly organized professional adept at handling executive administrative duties within a fast-moving IT environment.

Key Duties

• Oversee the CEO's calendar, including scheduling appointments, meetings, and managing domestic and international travel plans.
• Create MIS reports, presentations, business reviews, and executive dashboards to support decision-making.
• Maintain confidentiality surrounding corporate strategies, financial information, and HR issues.
• Manage inbound communications such as calls, emails, and official documents on behalf of the CEO.
• Organize leadership meetings, board discussions, and client engagements, preparing agendas and recording minutes along with follow-up on action points.
• Facilitate communication between the CEO, departmental leaders, clients, and partners for smooth collaboration.
• Support client visits, project reviews, vendor interactions, proposal submissions, and internal business evaluations.
• Collaborate closely with HR, Finance, and Delivery teams to align operations.
• Maintain corporate records, confidential documentation, internal communications, policy updates, and official correspondence.
• Assist with travel expense reconciliation, vendor management, and event logistics.

Qualifications and Experience

• Bachelor's degree in Business Administration, Commerce, Information Technology, or a related field.
• Four to eight years of experience as an executive assistant or in senior leadership support roles, preferably within the IT sector.
• Proficient in MS Office and collaboration tools.
• Exceptional verbal and written business communication capabilities.

Core Competencies

• Maintains a high level of confidentiality and professional integrity.
• Highly organized with strong multitasking skills.
• Fluent in corporate communication etiquette.
• Detail-oriented and efficient with time management.
• Thrives in a dynamic, evolving IT business setting.

Preferred Candidate Attributes

• Experience supporting CXO-level or senior IT leadership.
• Familiarity with corporate governance, reporting procedures, and client coordination.
• Understanding of IT services business operations is advantageous.