Junior Data Analyst - Payroll Reporting and Analysis

About Waterloo Regional Health Network (WRHN)

WRHN, covering seven regional programs and comprehensive health-care services, is dedicated to meeting the evolving healthcare needs in Waterloo-Wellington and surrounding areas. The organization focuses on innovative, collaborative care by breaking down access barriers, advancing service delivery, and setting new standards for compassionate, community-driven healthcare. Patients remain central to all efforts as WRHN works to enhance lives, encourage healing, and nurture healthier communities by connecting individuals to appropriate care efficiently.

Position Overview

This temporary full-time Junior Data Analyst role specifically supports payroll data management, reporting, and analysis within WRHN's Payroll/Finance department until around January 31, 2027. Based at WRHN Midtown (formerly Grand River Hospital, KW Campus), the position works from 8:30 a.m. to 4:30 p.m., with potential overtime when needed. The incumbent will play a crucial role in overseeing payroll data accuracy, generating comprehensive reports, and providing analysis to improve payroll processes and compliance.

Key Responsibilities

• Accurately gather, validate, and upkeep payroll data ensuring adherence to applicable laws and policies.
• Produce routine payroll reports such as summaries, tax deductions, and benefit withholdings.
• Create tailored reports on request to meet departmental and organizational information needs.
• Present data-driven insights clearly to management and stakeholders.
• Analyze payroll figures to detect trends, inconsistencies, and improvement opportunities, offering actionable recommendations to boost accuracy and efficiency.
• Support payroll audit activities ensuring compliance with federal, provincial, and local regulations.
• Work collaboratively with Human Resources, Finance, and other departments to align data and address payroll-related queries.
• Explore and suggest methods to automate and optimize payroll-related workflows.
• Assist in training staff on payroll reporting tools and data interpretation techniques.

Qualifications and Requirements

• A bachelor’s degree in Accounting, Finance, Information Technology, or a related field is essential.
• Minimum of two years’ experience in payroll processing, reporting, or related data analysis roles.
• High proficiency with payroll software (like Empath or similar), SQL, Crystal Reports, and advanced Microsoft Excel including data visualization.
• Proven computer skills encompassing data management and reporting solutions.
• Experience in complex multi-union environments, preferably within healthcare settings; fundamental knowledge of payroll administration is beneficial.
• Exceptional attention to detail and strong analytical capabilities.
• Excellent both written and verbal communication and presentation skills.
• Ability to manage multiple priorities independently and meet deadlines.
• Effective interpersonal skills with a history of building strong collaborative ties across departments.
• Capacity to focus for extended periods during desk work and group meetings.

Work Environment and Schedule

This role operates in a standard office environment Monday through Friday, with occasional overtime depending on workload demands. The position involves prolonged periods of sitting or standing at a computer workstation.

Diversity and Accommodation

WRHN is devoted to equitable and inclusive recruitment. It encourages applications from diverse communities including racialized groups, persons with disabilities, LGBTQ2S+, Indigenous people, and others contributing to workplace diversity. Accommodations are provided in recruitment processes pursuant to human rights legislation. Accessibility considerations in line with AODA standards are supported to ensure fair participation.

Additional Notes for International Applicants

International candidates should review work or study permit conditions as they relate to healthcare employment in Canada. Those on temporary permits may face additional process requirements or restrictions and must independently ensure compliance with applicable rules.