Project Coordinator, Talent Strategy

About Jenner & Block

Jenner & Block LLP is a prestigious law firm renowned for its bold approach and extensive global presence. The firm excels in litigation, government controversies, investigations, regulatory compliance, and complex business transactions. With offices located in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, Jenner & Block serves a diverse client base including Fortune 100 companies, private corporations, nonprofits, leading universities, private equity investors, and Native American tribes. The firm is widely praised for its unwavering commitment to justice and community service and has been named the top pro bono firm in the U.S. thirteen times by The American Lawyer.

Position Overview

We are seeking a highly organized and proactive Project Coordinator to provide primary administrative and operational support to the firm's Chief of Talent and Strategy. This role is pivotal in managing daily operations, including calendar coordination, meeting logistics, correspondence drafting, document preparation, and tracking departmental projects and activities. The position reports directly to the department’s Project Manager and supports various projects and initiatives within the team.

Key Responsibilities

• Offer direct executive and administrative assistance to the Chief of Talent and Strategy by managing calendars, scheduling daily activities, preparing meetings, and ensuring all necessary materials, agendas, and briefing documents are ready, especially during busy times, travel, or important events.
• Compose, revise, and proofread diverse communications such as announcements, memos, meeting summaries, and general correspondence, modifying tone and style as needed.
• Collaborate with internal departments like Marketing, Finance, and Communications to facilitate firm initiatives and maintain consistency with leadership’s communication style.
• Organize logistics for both recurring and ad hoc meetings and events, ranging from multi-day programs to internal committee sessions and large company-wide gatherings. Duties include scheduling, catering coordination, material preparation, and attendee communication.
• Create and update recurring reports, trackers, and data summaries, gathering inputs from various sources and distributing these to relevant stakeholders regularly.
• Develop, format, and proofread presentations, spreadsheets, and support materials for team use, including items for leadership meetings, orientations, and departmental functions.
• Assist with special projects and support departmental programs by coordinating event logistics, cross-functional collaboration, and material preparation for talent and organizational development efforts.
• Gain and maintain extensive knowledge of the firm’s operations, procedures, and organizational framework to anticipate and address the needs of department leaders and the wider team.

Qualifications and Skills

• Self-motivated individual with a proactive approach, independence in work, and eagerness to continuously develop professionally.
• Undergraduate degree with strong academic background and a minimum of one year of experience in professional services, preferably with an interest in the legal sector.
• Excellent oral and written communication skills, capable of expressing ideas clearly and adapting tone appropriately.
• Strong organizational abilities, adept at prioritizing and handling multiple projects simultaneously in a dynamic, fast-paced environment.
• High emotional intelligence, capable of effectively interacting with senior leaders and partners throughout the firm.
• Detail-oriented, dependable, results-focused, with excellent customer service qualities.
• Deep understanding of the importance of confidentiality and professionalism.
• Analytical mindset with strong problem-solving capabilities and sound business judgment.
• Experience using virtual meeting tools including features like screen sharing, breakout rooms, and polling.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.

Additional Information

This job description provides an overview of primary responsibilities but is not exhaustive. The role may require additional duties, special projects, and tasks as needed. The company reserves the right to modify duties to suit business needs.

Physical Requirements: Candidates must meet the physical demands of the role, including the ability to commute in-person when required. Reasonable accommodations are provided in compliance with the Americans with Disabilities Act (ADA).

Equal Employment Opportunity: Jenner & Block LLP is an equal opportunity employer. Hiring decisions are made without regard to race, color, creed, religion, national origin, citizenship status, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy or related medical conditions, arrest record, political affiliation, marital, parental, veteran, military status, or any other protected status.

Compensation and Benefits: The firm offers a competitive compensation package that includes comprehensive health and wellness benefits and 401k profit sharing. The expected salary range for this position in Chicago is $58,000 to $80,000 annually. The final salary will depend on qualifications, experience, location, education, market data, and internal equity considerations.