Human Resources Assistant

About Surrey Schools

Surrey Schools, the largest school district in British Columbia and the second biggest employer in Surrey, serves over 82,000 students across 124 school sites and various educational facilities. The district employs around 13,000 team members who are dedicated to providing exceptional education and preparing future leaders.

We honour and recognize that our schools are situated on the traditional, unceded territories of the Coast Salish peoples, including the q̓íc̓əy̓ - Katzie, q̓ʷa:n̓ƛ̓ən̓ - Kwantlen, and SEMYOME - Semiahmoo First Nations, who have cared for this land since time immemorial.

Our Commitment to Diversity and Inclusion

Providing quality education goes beyond academics; we are committed to fostering diverse, inclusive, and accessible environments for all applicants, employees, students, and their families. Surrey Schools values openness, fairness, and belonging, emphasizing identity and thought diversity. As an equal opportunity employer, we welcome applicants from all backgrounds and aim to eliminate barriers in the workplace, encouraging everyone to bring their best selves.

Position Overview

The Human Resources Assistant supports the Health & Safety Manager by proactively managing occupational and non-occupational disability claims. Supporting the Prevention team within Employee Health and Safety, this role involves providing confidential administrative assistance and coordinating various program activities.

Key Responsibilities

• Collect and organize information necessary for processing WorkSafeBC claims.
• Engage with injured employees to promote Early Return to Work and Stay at Work initiatives, escalating matters to management or Disability Case Managers when needed.
• Maintain and update the Health & Safety Information System accurately.
• Compile data, prepare reports, distribute relevant information to stakeholders, and analyze trends.
• Offer guidance and information to internal and external partners including school leaders, staff, union representatives, third-party vendors, and WorkSafeBC concerning health care and short-term disability claims.
• Assist in developing the district's Early Return to Work and Recover at Work programs, policies, and procedures.
• Provide backup support for other employee groups within the Health & Safety Department.
• Handle confidential and sensitive information with the utmost discretion.
• Act as the primary contact for inquiries, reviewing and directing requests to appropriate team members for resolution.
• Schedule and oversee health and safety trainings and programs, such as first aid, hearing conservation, safety equipment maintenance, hazardous waste removal, audits, work-from-home requests, and AED maintenance.
• Organize meetings, prepare materials and minutes, and manage document distribution.
• Perform data entry and maintain document and record management systems to ensure compliance with health and safety regulations.
• Assist with submission of incident documentation, including uploading reports to WorkSafeBC.
• Collaborate with Prevention team and stakeholders to ensure compliance with regulatory requirements.
• Support departmental communications including newsletters, resource materials, SharePoint sites, and websites.
• Process purchase orders and invoices, and monitor expenditures.
• Provide administrative support to the Associate Director of Employee Health & Safety.

Qualifications

• Certificate or diploma in Human Resources, Occupational Health & Safety, Disability Management, Benefits Administration, or related field with at least two years of relevant experience; equivalent combinations of education and experience will be considered.
• Experience working in a large unionized environment is advantageous.
• Knowledge or experience in WorkSafeBC claims management, Disability Management, Return to Work, and Workplace Accommodation is an asset.

Skills and Attributes

• Excellent interpersonal, verbal, and written communication skills, able to interact effectively at all organizational levels.
• Ability to work independently as well as in collaborative teams.
• Capability to manage a high-volume workload while maintaining strong attention to detail.
• Strong organizational skills, sound judgment, tact, and discretion.
• Commitment to fostering inclusion, belonging, and a respectful work environment.
• Proficient with Office 365 and HR Information Systems and enthusiastic about learning new technologies.
• Self-motivated, flexible, with good planning and organizational abilities.

Compensation and Benefits

• Salary range: $67,794 to $84,742 per year.
• Comprehensive benefits including extended medical, vision, dental coverage.
• Life Insurance, short-term and long-term disability plans.
• Employee Family Assistance Program.
• Municipal Pension Plan.
• Thirteen paid holidays plus sick and vacation time.
• Supportive and positive workplace culture where employees feel safe and empowered.

Additional Information

• This is a term position lasting 12 months.
• Applicants must consent to a Criminal Records Search if selected for employment.
• Surrey Schools is committed to accessibility and will provide accommodations upon request during the recruitment process.