Executive Assistant

About the Role

We are in search of a highly organized and self-motivated Executive Assistant to provide full-scale support to the CEO managing four ongoing businesses. The ideal candidate will demonstrate excellent organizational aptitude, keen attention to detail, and the capacity to juggle multiple priorities efficiently in a dynamic setting.

Key Responsibilities

• Oversee and manage the CEO’s daily calendar and appointments spanning multiple enterprises.
• Arrange meetings, plan travel itineraries, and manage business correspondence.
• Coordinate projects, tasks, and deadlines using Asana project management software.
• Utilize Microsoft Office applications and AI-driven productivity tools to prepare documents, reports, presentations, and optimize workflows.
• Manage email communication, perform administrative duties, and ensure timely follow-up on action items.
• Conduct thorough online research and provide assistance on special assignments when required.
• Keep detailed records to support seamless daily business operations.

Required Skills and Qualifications

• Demonstrated experience as an Executive Assistant, Virtual Assistant, or in a comparable administrative capacity.
• Strong proficiency with Microsoft Office Suite, Asana, and AI productivity platforms (such as ChatGPT, Microsoft Copilot, or equivalents).
• Exceptional organizational, time management, and multitasking skills.
• Excellent verbal and written English communication capabilities.
• Ability to work independently, prioritize workload efficiently, and handle sensitive information confidentially.
• Detail-focused with effective problem-solving competencies.

Work Schedule

• Working days: Monday through Thursday
• Hours: 10:00 AM to 4:00 PM (according to the client's time zone)

Additional Information

We welcome applications from highly skilled professionals regardless of their location, emphasizing strong expertise, professionalism, and the skill to support executive-level responsibilities effectively.