Facilities Coordinator (Integrated Facilities Management)

Overview

We represent Huawei, a leading global IT and communications enterprise, seeking a diligent and proactive Facilities Coordinator specializing in Integrated Facilities Management to oversee daily workplace operations in our Dubai office. This pivotal position ensures efficient facility functioning, vendor partnerships, safety adherence, and resource allocation within the workplace.

Key Duties

• Assist in deploying and enhancing on-site workplace management protocols and procedures.
• Ensure compliance of workplace operations with UAE regulations and Huawei’s internal environment, health, and safety policies.
• Manage workplace expenditure records, aiding monthly cost review and financial reporting.
• Engage in office and property leasing processes including contract negotiation assistance and administration.
• Coordinate the procurement of office assets such as equipment and furniture, manage day-to-day vendor interaction and oversee contract adherence.
• Handle space management tasks involving allocation of offices, seating arrangements, equipment, and furnishings.
• Arrange and facilitate monthly fire safety inspections, annual prevention campaigns, and evacuation drills.
• Serve as the main contact point daily for facility management vendors and building tenants.
• Conduct frequent facility inspections to detect and address operational hazards.
• Support health and safety audits, ensuring timely follow-up on remedial measures.
• Contribute to budget planning and forecasting for workplace services.
• Maintain detailed facility records, asset inventories, and vendor contracts.
• Promote and support sustainability and ESG initiatives pertinent to workplace operations including energy management and waste reduction.

Qualifications and Skills

• Minimum two years’ experience in property and facility management.
• One to two years’ experience in engineering, property coordination, or support roles within facility management.
• Familiarity with both hard and soft FM services, office leasing, or managing vendor relationships is advantageous.
• Experience engaging in service level agreement fulfillment or client coordination is beneficial.
• Holds an associate degree or higher in Engineering, Property Management, Business Administration, or a related discipline.
• Proficient in MS Excel; familiarity with computerized facility management software (e.g., Archibus, Planon) is preferred.
• Arabic language abilities are favorable for interaction with UAE vendors and authorities.
• Possesses a valid UAE driving license to facilitate site visits if necessary.
• Strong customer service mindset, effective communication, and collaborative teamwork skills.
• Data-sensitive with strong analytical reasoning and problem-solving abilities.
• Quick learner who adapts swiftly to evolving business and project needs.
• Resilient, self-driven, and capable of performing effectively under pressure.
• Fluent in spoken and written English.