Executive - Procure to Pay & Fixed Assets

Role Overview

This position sits within the finance function and focuses on accounts payable operations, shared services coordination, and fixed asset accounting. The role supports accurate transaction processing, strong controls, compliant reporting, and timely financial closure.

Accounts Payable Operations

• Serve as the single point of contact for the shared services team on invoice processing, booking, and payment activities.
• Follow the full invoice journey from receipt through posting, approval, and payout, while closing exceptions and delays.
• Keep a close watch on outstanding payables, ageing balances, and payment timelines.
• Work with procurement, business users, and shared services to ensure processing is both timely and accurate.
• Assist with AP audits and process checks in coordination with the shared services team.

Shared Services Oversight and Audit Support

• Regularly review shared services performance against service-level expectations and monitoring metrics.
• Check AP controls, policy adherence, and audit remarks linked to shared services activities.
• Help resolve audit observations and action points with shared services and internal stakeholders.

Fixed Asset Accounting

• Maintain correct records for capitalization, depreciation, transfers, and disposal of fixed assets.
• Ensure asset capitalization follows accounting policy and the approved authorization matrix.
• Periodically reconcile fixed asset registers with the general ledger.
• Support physical asset checks and help explain any mismatches found during verification.

Asset Reporting and Performance Tracking

• Prepare MIS and dashboard reporting for fixed assets, including analysis by asset category.
• Track ROI and ROCE for major capital expenditures through dashboards and reports.
• Provide insights on asset usage and capital efficiency for management review meetings.

Book Closure and Compliance

• Ensure cost and fixed asset books are closed accurately and on schedule.
• Record depreciation, capitalization, disposals, and other cost-related entries.
• Support monthly, quarterly, and annual closing activities within defined deadlines.

Audit and Reporting Support

• Prepare fixed asset schedules and AP reports for internal, statutory, and tax audits.
• Support auditors with supporting documents, reconciliations, and clarifications.
• Maintain compliance with corporate accounting policies, internal controls, and SOPs.

Stakeholder Coordination

• Assist in preparing monthly MIS and audit packs for the Finance & Accounts Lead and the F&A Head.
• Coordinate with corporate finance, auditors, and other internal stakeholders as needed.
• Keep documentation organized and ensure audit trails remain complete and traceable.