কাজের বিবরণ

Overview

Our client, a top entertainment company, is looking for a skilled Executive Assistant to provide comprehensive support to a Vice President of Corporate HR and 2-3 directors. This role requires strong organizational capabilities, the ability to work independently in a dynamic setting, and excellent interpersonal skills to cultivate strong relationships across leadership and teams.

Details

Contract length: Around 3 months with possible extension
Work schedule: Monday to Friday, 8:30 AM to 5:30 PM; Fridays are remote
Pay range: $33 to $36 per hour

Key Responsibilities

Coordinate complex multi-city travel schedules considering time zones, traffic, weather, and fatigue
Manage executives' calendars, ensuring appropriate time for travel and planning
Identify daily priorities to effectively manage executive outreach
Organize and book conference rooms and virtual meetings
Adapt quickly to changing priorities and handle urgent situations for leadership
Stay updated on relevant news and trends related to the department's objectives
Handle procurement of office supplies, purchase orders, and vendor contracts
Prepare and deliver periodic reports and summaries
Collaborate with Corporate HR and administrative teams on various projects
Assist with new employee onboarding processes
Mentor other administrative staff in technology tools and interpersonal skills
Organize high-profile events and smaller meetings

Required Qualifications

Minimum of 5 years of experience supporting directors or higher-level executives
Excellent verbal and written communication abilities
Strong multitasking and deadline management skills
Proficiency with computers and office equipment
Expertise in Microsoft 365 programs, particularly Teams; familiarity with SAP, SharePoint, Concur, Outlook, PowerPoint, and Excel
Composed and steady under pressure
Willingness and confidence to quickly learn new technologies
Experience managing confidential information responsibly
Proactive approach to supporting executives and colleagues
Superior organizational skills and keen attention to detail

Additional Information

Solomon Page distinguishes itself by offering a broad range of benefits for hourly and freelance employees, including medical and dental coverage, 401(k) plans, direct deposit, and commuter benefits.

About Solomon Page: Founded in 1990, Solomon Page specializes in staffing and executive search across many industries, emphasizing tailored solutions and long-term partnerships grounded in trust and excellent outcomes.

Executive Assistant