Executive Assistant

Overview

Our client, a top entertainment company, is looking for a skilled Executive Assistant to provide comprehensive support to a Vice President of Corporate HR and 2-3 directors. This role requires strong organizational capabilities, the ability to work independently in a dynamic setting, and excellent interpersonal skills to cultivate strong relationships across leadership and teams.

Details

• Contract length: Around 3 months with possible extension
• Work schedule: Monday to Friday, 8:30 AM to 5:30 PM; Fridays are remote
• Pay range: $33 to $36 per hour

Key Responsibilities

• Coordinate complex multi-city travel schedules considering time zones, traffic, weather, and fatigue
• Manage executives' calendars, ensuring appropriate time for travel and planning
• Identify daily priorities to effectively manage executive outreach
• Organize and book conference rooms and virtual meetings
• Adapt quickly to changing priorities and handle urgent situations for leadership
• Stay updated on relevant news and trends related to the department's objectives
• Handle procurement of office supplies, purchase orders, and vendor contracts
• Prepare and deliver periodic reports and summaries
• Collaborate with Corporate HR and administrative teams on various projects
• Assist with new employee onboarding processes
• Mentor other administrative staff in technology tools and interpersonal skills
• Organize high-profile events and smaller meetings

Required Qualifications

• Minimum of 5 years of experience supporting directors or higher-level executives
• Excellent verbal and written communication abilities
• Strong multitasking and deadline management skills
• Proficiency with computers and office equipment
• Expertise in Microsoft 365 programs, particularly Teams; familiarity with SAP, SharePoint, Concur, Outlook, PowerPoint, and Excel
• Composed and steady under pressure
• Willingness and confidence to quickly learn new technologies
• Experience managing confidential information responsibly
• Proactive approach to supporting executives and colleagues
• Superior organizational skills and keen attention to detail

Additional Information

Solomon Page distinguishes itself by offering a broad range of benefits for hourly and freelance employees, including medical and dental coverage, 401(k) plans, direct deposit, and commuter benefits.

About Solomon Page: Founded in 1990, Solomon Page specializes in staffing and executive search across many industries, emphasizing tailored solutions and long-term partnerships grounded in trust and excellent outcomes.