Job description

Position Overview

The Production Manager role supports the Head of Production in planning and delivering a variety of shows, events, installations, and functions for the Festival.

Scope of Work

Collaborate with the programming team to scope upcoming festival events.
Oversee Project Managers and Event Coordinators as delegated by the Head of Production.
Create and adjust event production timelines and schedules.
Develop Vectorworks plans to prepare for events.
Prepare Event Management plans and coordinate Development Applications.
Partner with venues on operations, logistics, technical setups, rehearsal space allocation, and crowd management.
Coordinate with Programming and External Relations regarding sponsors and activations.
Work alongside Programming and Marketing teams on signage needs.
Produce and distribute event manuals including risk and evacuation procedures.
Supervise designated events during execution.
Manage specified event budgets including reconciliation and invoice handling via the Sydney Festival ordering system with approval from the Head of Production.
Participate in all relevant meetings and site inspections.
Work flexible hours to accommodate meetings with international partners.
Assist in preparing and delivering essential event documentation for government bodies and venues.
Coordinate contractors, hirers, crews, and transportation logistics including load-ins and load-outs in line with Festival schedules.
Maintain accurate event documentation and ensure filing is current.
Facilitate a technical environment conducive to performing companies’ success.
Ensure all borrowed or rented equipment is returned and debts are settled.
Report any budget, quality, or safety issues to the Head of Production promptly.
Provide general support as requested by the Head of Production.
Conduct thorough debriefs following the Festival’s conclusion.
Operate efficiently in a fast-paced, intensive environment requiring on-the-fly problem-solving and conflict resolution.
Build strong relationships and communicate effectively with internal teams, senior management, the Board, and external stakeholders.
Manage multiple, often conflicting priorities and staff across diverse business areas.
Think strategically, challenge existing processes, and act with discretion and diplomacy.

Skills and Qualifications

Preferably possess knowledge and experience within the not-for-profit arts sector.
A genuine enthusiasm for live events across genres.
Minimum five years’ experience in live theatre or event production.
Exceptional attention to detail and time management capabilities.
Proven experience in developing new events or theatrical works.
Strong written and verbal communication skills.
Effective problem-solving and critical thinking abilities.
Team-oriented with capability to perform well under pressure.
Demonstrated initiative, motivation, and ability to work independently.
Skilled in managing multiple projects under tight deadlines.
Proficient with Microsoft Office, especially intermediate Excel skills.
Experience with CAD software, preferably Vectorworks.
Competent in production schedule development and budget management.

Application Process

Interested candidates should submit a resume and cover letter by email before midnight on Sunday 9th August 2026. Early applications are welcomed, and appointments may be made prior to the closing date.