Production Manager

Position Overview

The Production Manager role supports the Head of Production in planning and delivering a variety of shows, events, installations, and functions for the Festival.

Scope of Work

• Collaborate with the programming team to scope upcoming festival events.
• Oversee Project Managers and Event Coordinators as delegated by the Head of Production.
• Create and adjust event production timelines and schedules.
• Develop Vectorworks plans to prepare for events.
• Prepare Event Management plans and coordinate Development Applications.
• Partner with venues on operations, logistics, technical setups, rehearsal space allocation, and crowd management.
• Coordinate with Programming and External Relations regarding sponsors and activations.
• Work alongside Programming and Marketing teams on signage needs.
• Produce and distribute event manuals including risk and evacuation procedures.
• Supervise designated events during execution.
• Manage specified event budgets including reconciliation and invoice handling via the Sydney Festival ordering system with approval from the Head of Production.
• Participate in all relevant meetings and site inspections.
• Work flexible hours to accommodate meetings with international partners.
• Assist in preparing and delivering essential event documentation for government bodies and venues.
• Coordinate contractors, hirers, crews, and transportation logistics including load-ins and load-outs in line with Festival schedules.
• Maintain accurate event documentation and ensure filing is current.
• Facilitate a technical environment conducive to performing companies’ success.
• Ensure all borrowed or rented equipment is returned and debts are settled.
• Report any budget, quality, or safety issues to the Head of Production promptly.
• Provide general support as requested by the Head of Production.
• Conduct thorough debriefs following the Festival’s conclusion.
• Operate efficiently in a fast-paced, intensive environment requiring on-the-fly problem-solving and conflict resolution.
• Build strong relationships and communicate effectively with internal teams, senior management, the Board, and external stakeholders.
• Manage multiple, often conflicting priorities and staff across diverse business areas.
• Think strategically, challenge existing processes, and act with discretion and diplomacy.

Skills and Qualifications

• Preferably possess knowledge and experience within the not-for-profit arts sector.
• A genuine enthusiasm for live events across genres.
• Minimum five years’ experience in live theatre or event production.
• Exceptional attention to detail and time management capabilities.
• Proven experience in developing new events or theatrical works.
• Strong written and verbal communication skills.
• Effective problem-solving and critical thinking abilities.
• Team-oriented with capability to perform well under pressure.
• Demonstrated initiative, motivation, and ability to work independently.
• Skilled in managing multiple projects under tight deadlines.
• Proficient with Microsoft Office, especially intermediate Excel skills.
• Experience with CAD software, preferably Vectorworks.
• Competent in production schedule development and budget management.

Application Process

Interested candidates should submit a resume and cover letter by email before midnight on Sunday 9th August 2026. Early applications are welcomed, and appointments may be made prior to the closing date.